Link Personnel have been retained by our client, a Top Professional Services Firm to hire a Senior PA. The successful candidate will provide high quality, proactive and experienced PA support to senior Partners and the Head of Ireland.
Salary: to €50K
Benefits: Pension, Healthcare, Hybrid working, 25 Day AL (increasing with service), career progression
The Role:
* Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
* Identifying and recommending cost efficient options for complex travel arrangements
* Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
* Work collaboratively with all Finance teams to proactively support fee earners’ financial performance including client billing and reports, management of matter balances and working capital
* Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
* Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firm wide best practice protocols
* Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
* Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV’s; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
* Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
* Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
* Delegate appropriate tasks to Document Production including conversion and amendment of legal documents and transcripts
* Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfill all elements of the role
* Adheres to the firm’s risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
* Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires
The Candidate:
* Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
* Three years’ experience (or equivalent) gained within a comparable environment and at an appropriate level
* Willingness to work flexibly to meet client needs
* High degree of competence in the use of Microsoft Office suite
* Proven experience of exceptional client service
* Detail focused and experience of working in a fast paced office environment
* Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
* Commitment to exceeding expectations and goals
* Experience of 3E, iManage, Chrome River and InTapp an advantage
If this Senior PA vacancy sounds like you, call Orla NOW on 01 8456312 for details.
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