Overall Role Purpose
Accounts Payable Administrator is responsible for managing all outgoing payments and ensuring suppliers, vendors, and service providers are paid accurately and on time. The role will focus on processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. The role will require strong attention to detail, focus on accuracy, compliance, and maintaining excellent supplier relationships.
Key Accountabilities
Invoice Processing and Data Entry: Receive, verify, code, and enter supplier invoices both po and non po invoices into the oracle system.
Supplier Accounts: Maintain supplier accounts and ensure prompt payment of supplier invoices.
Qty Receipt Follow up: Run purchase order qty rec report and liaise with accounts payable manager & requestors to receipt purchase order so invoices are cleared for payment.
Supplier Payments: Prepare and process supplier payments by electronic transfers.
EFT/Adhoc Payments: Prepare and allocate supplier payments made outside of payment runs.
Supplier Direct Debits: Allocation of supplier direct debits
Payment Cancellations: Management of supplier payments when payments bounce back into bank account.
Supplier Reconciliations: Reconcile supplier statements, research and correct discrepancies before month end close date.
Supplier Queries: Dealing with both Internal & External supplier queries daily and necessary follow-ups.
Audit Queries: Dealing with any audit queries that may arise from auditors.
Desktop Procedures: Reviewing & updating desktop procedures.
On Hold Invoice Report: Maintaining supplier invoice on hold report daily and working with operational and finance approvers to ensure invoices are approved for payment.
Rejected Invoices: Maintaining the rejected supplier invoice report and working with suppliers and po requestors with the aim of clearing invoices for payments.
Exchange Rates: Download the exchange rates on the 1st working day of each month and upload them onto the oracle system
Accounts Payable Close Off: Close of the accounts payable sub ledger on WD-4 and generate the month end reports from oracle.
Compile month end accruals.
Skills & Expertise
Minimum 3–5 years’ experience in accounts payable within telecoms, utilities, or similar corporate environments.
Must demonstrate Excel capability including formulas, pivot tables, VLOOKUPs, for ledger analysis.
Understanding of basic accounting principles
Experience with accounts payable software (Oracle, MS Business Central)
Strong analytical, numerical, and problem-solving skills.
Ability to work under pressure and meet tight deadlines.
Excellent verbal and written communication skills.
Ability to work independently, prioritize workload, and meet deadlines.
Desirable:
Knowledge of Oracle but not essential
Knowledge of telecoms or utilities industry.
Exposure to cash management. cash allocation, direct debit processes, or billing operations.
What we offer
Mandatory company pension contribution.
25 days annual leave, increasing each year up to 28 days.
Additional day off for your birthday.
Diverse and welcoming work environment – awarded Investors in Diversity Silver award in 2023 & 2025.
Training & educational assistance programmes.
Monthly wellbeing initiatives.
Employee Assistance Programme.
Death in Service/Long Term Disability Benefit.
Speed Fibre Group (the home of Enet and Magnet+) is an inclusive employer, and is committed to providing reasonable accommodations for potential and existing employees with any kind of disability. Should you wish to request a reasonable accommodation we encourage you to let us know when you apply.
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