The Office Administrator is responsible for ensuring the smooth operation of the office by coordinating procedures, resources, and services.
This role involves a variety of administrative and clerical duties, including managing supplies, supporting staff, liaising with service providers and maintaining a productive and secure work environment.
The role will also include receptionist duties such as answering phone calls, greeting visitors, and handling client queries in a professional and efficient manner.
Responsibilities of Role
1. Guest & Visitor Management
Greet all guests professionally and courteously upon arrival.
2. Administrative Support
Oversee office operations including postage, deliveries, supplies, and phone line management.
Liaise with building management providers and coordinate with the security company when equipment (e.g. cameras, access systems, alarms) malfunctions.
Support printing/scanning needs for office or site staff, including printing tags for sites.
Provide back-up support to the Receptionist and assist with cover as required.
Support the Health & Safety team with administrative duties.
Report and respond to any security incidents within the office; complete end-of-day checklists to ensure all areas are locked and secure.
Translation and printing of any company documentations.
3. Procurement & Ordering
Maintain inventory and place orders for office stationery, kitchen, and canteen supplies.
Liaise with Dunnes Stores for weekly food deliveries.
Organise catering for training sessions and larger meetings.
Arrange lunch for external meetings and airport transfers via taxi or coach for staff/visitors.
Explore agreements with local taxi companies to secure competitive rates.
Investigate letterbox access within the industrial estate for incoming/outgoing post.
4. Facility & Repairs Management
Oversee general facility maintenance, including cleaning, catering, and kitchen organisation (e.g. bins removal).
Maintain a repairs log for issues relating to lighting, plumbing, air conditioning, and IT equipment.
Liaise with vendors for necessary repairs to office equipment such as phones, laptops, printers, etc.
5. Meeting & Training Room Coordination
Ensure rooms are prepared, clean, and technically set up for calls or presentations.
Provide back-up support to Patricia for meeting room management
Job Types: Full-time, Permanent
Pay: €33,******-€36,****** per year
Benefits:
Company pension
On-site parking
Work Location: In person