Office AdministratorHerman’s Auctioneers – Rathmines, Dublin 6Full-Time | PermanentAbout the CompanyHerman’s Auctioneers specialises in the clearance and auction of houses and private estates and has been operating for nearly 40 years. The company conducts regular auctions across Fine Art, Decorative Interiors, Modern & Contemporary Art, Private Collections, Coins & Collectibles, and professional valuation services.Role OverviewWe are seeking a professional, organised, and proactive Office Administrator to support the day-to-day administrative operations of our busy auction house.The successful candidate will work closely with the auctioneering team, assisting with auction preparation, vendor and buyer administration, and client communication. The role also involves providing executive administrative support to management and contributing to the smooth coordination of sales and valuation services.This position is ideal for someone who enjoys a varied role, thrives in a fast-paced environment, and takes pride in delivering excellent customer service.Key ResponsibilitiesOffice & Administrative OperationsProvide general administrative support to ensure efficient office operationsManage incoming calls, emails, and client enquiries professionallyMaintain accurate inventory and lot entry records for auction cataloguesEnter and maintain vendor and buyer customer dataPrepare and reconcile vendor statements and accountsAssist with the company’s auction and information management systemsProcess payments and issue receiptsAuction & Client SupportAssist in the preparation and administration of auctionsProvide front‑of‑house customer service to vendors and buyersSupport valuation and consignment processesCoordinate documentation relating to sales and collectionsLiaise with clients regarding collections, payments, and auction proceduresExecutive & Team SupportOrganise management meetings and schedulesManage management diaries and appointmentsProvide executive administrative support to managementAssist management with special projects and sales initiativesExperience & SkillsEssentialPrevious experience in an administrative or office support roleExcellent customer service and communication skillsStrong written and spoken EnglishProficiency in Microsoft Word, Excel and OutlookStrong organisational and multitasking abilityAbility to work independently and use initiativeProfessional and confident interpersonal mannerDesirableExperience in an auction house, property, retail, or client‑facing environmentExperience working with databases or stock/inventory systemsInterest in art, antiques, interiors, or collectiblesPersonal AttributesDetail‑oriented and reliableAdaptable and quick learnerPositive and solution‑focused approachComfortable working in a busy, deadline‑driven environmentEmployment DetailsPosition: Full‑Time, PermanentLocation: Rathmines, Dublin 6Salary: Negotiable (dependent on experience)Benefits: Ongoing training and professional development opportunities
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