Executive Assistant (Part-Time – 3 Days/Week)
Location:
Hybrid (UK – Onsite availability required)
Schedule:
Part-Time (3 Days per Week)
Contract Day Rate – Up to 250 Euros/day
Summary
We're hiring an experienced
Executive Assistant
to support a
Senior Leader and their Leadership Team.
This
part-time, high-impact role
requires outstanding organisational skills, initiative, and a proactive mindset.
You'll provide
high-quality administrative and operational support
, manage complex calendar and travel schedules, and ensure operational excellence across purchasing, budgeting, and compliance workflows. You'll also oversee the day-to-day workload of a
Junior Group Administrator
, ensuring high standards and effective prioritisation.
Key Responsibilities
Core EA Duties
* Manage
complex, dynamic calendars
across global time zones — proactively resolve conflicts.
* Coordinate
domestic and international travel
, including itineraries, visas, and briefing packs.
* Orchestrate the
team's ROB
(agendas, pre-reads, action tracking, logistics for offsites/all-hands).
* Handle
expenses and budget reconciliation
; monitor PO/vendor spend and financial trackers.
* Oversee
compliant purchasing workflows
: POs, single payment requests, DocuSign, vendor setup.
* Maintain key team tools:
distribution lists, org charts, SharePoint sites
, and asset trackers.
* Format internal communications,
create slides
, support morale events, and executive visits.
* Coordinate
onboarding/offboarding
with IT/Facilities, and maintain audit-ready compliance.
* Champion policy adherence across procurement, expenses, and information security.
Junior GA Oversight
* Prioritise and assign work; coach on tools and policies (MyOrder, POs, expenses, SharePoint).
* Perform
quality control
on deliverables; manage coverage and workload balance.
* Provide
feedback and mentoring
; consolidate reporting (e.g. PO status, budget trackers).
* Proactively escalate risks and support team operations during peaks or absences.
What We're Looking For
* Minimum
5+ years of experience
in senior-level EA roles (VP-level support preferred).
* Heavy calendar management
experience — this is critical for success in the role.
* Strong experience planning and managing
complex travel
across regions.
* Ability to be
onsite when needed
and support executives in person.
* Expert in
Outlook, Microsoft Office Suite (Word, Excel, PowerPoint)
, and SharePoint.
* Strong leadership, communication, confidentiality, and time-management skills.
* Experience in
large tech organisations
(Microsoft experience is a plus).
* Familiarity with
internal Microsoft tools
such as MyOrder, DocuSign, etc., preferred.
Why Work With Me?
I'm
Simon Gukhool
, a specialist in Technical Recruitment with
20 years of experience
— all with
PeopleSource/Experis
. I've never moved because I focus on long-term relationships, not short-term placements.
* Tier 1 supplier to Microsoft UK
for the last
7+ years
* Deep network with current and former Microsoft engineers and consultants
* 76+ client and candidate recommendations
on LinkedIn
* Trusted by clients for
15+ years and counting
If you're a high-performing EA looking for a flexible role with impact — let's talk.