Position: Administrative Assistant (Specified Purpose: Maternity Cover)
Location: St Vincent's Private Hospital
Start Date: October 2025
Contract Type: Full time, Specified Purpose
Working Hours: Mon-Fri 8am - 4:30pm
We are seeking a highly organised and professional Administrative Assistant to provide maternity leave cover in our Building Services Department. This specified purpose role supports both the Clinical Engineering Manager and the Director of Building Services, contributing to the smooth running of essential operational services.
Key Responsibilities:
* Provide day-to-day administrative support to the Clinical Engineering Manager and Director of Building Services
* Schedule and coordinate PPM (Planned Preventative Maintenance) and contractor callouts
* Maintain and update internal databases and maintenance logs
* Generate and submit accurate monthly KPI reports
* Prioritise and track outstanding maintenance issues and service requests
* Perform general office duties such as document preparation, filing and inbox management
* Support the daily operation of a busy and service-led department
Essential Requirements:
* Leaving Certificate (or equivalent)
* 2-3 years experience in a busy office environment
* Advanced Excel skills (e.g. formulas, pivot tables, data reporting)
* Strong proficiency in Microsoft Office Suite
* Excellent communication, organisation and time management skills
* Ability to work independently and manage priorities effectively
Desirable:
* Previous experience in a hospital, healthcare or building services setting
* Familiarity with contractor coordination and PPM scheduling
* Experience supporting engineering or technical teams
To apply, please send your CV and a short cover letter to Informal inquiries to Geraldine Dolan, Clinical Engineering Manager,
Closing date: 5pm Thursday 25th September 2025