## Installation AdministratorApplylocations: Dublin-Dublin-Irelandtime type: Full timeposted on: Posted Todayjob requisition id: WD**********Installation Administrator****ADT - Dublin****What you will do**As an Installation Administrator in ADT, you will provide comprehensive administrative support to the Installation team, ensuring the smooth day-to-day running of operational activities.
Your role will be pivotal in supporting engineers, managers and customer-facing teams by managing documentation, systems, and coordination activities.Key responsibilities include:* Provide administrative support across installation activities* Manage invoicing processes, including invoice rejections and follow-ups* Maintain and update operational systems (JDE, MAS, Basware, CBS)* Prepare and manage documentation such as O&M manuals, permits, RAMS, T&Cs, and applications* Support compliance requirements (e.g. BAFE, NACOSS, EHSIS reporting)* Handle ordering and stock control for consumables, stationery, and equipment* Organise and track engineer training and certification requirements* Manage diaries including meeting rooms, cherry picker usage, and engineer dependencies* Support sickness and holiday cover arrangements for the Planning team* Coordinate post, deliveries, returns, and purchase order requests* Respond to general administrative requests from the Regional Operations Manager and wider teams* Manage fleet & telecoms across field teams* Act as a point of contact for internal and external customer service queries**How you will do it**You will succeed in this role by being highly organised, detail-oriented, and proactive, while working collaboratively with multiple stakeholders.
* Maintain accurate records and documentation across multiple systems* Prioritise competing requests in a fast-paced operational environment* Communicate clearly with engineers, planners, suppliers, and management* Follow established processes while identifying opportunities for improvement* Ensure compliance with internal procedures, safety standards, and external regulations* Use initiative to resolve issues and support operational continuity**What we look for**We are looking for a reliable, organised administrator with strong attention to detail and excellent coordination skills.Essential:* Proven experience in an administrative or operations support role* Strong organisational and time management skills* High level of accuracy and attention to detail* Confident using multiple IT systems and Microsoft Office applications* Strong communication skills, both written and verbalDesirable:* Experience in Fire & Security, Engineering, or Facilities-based organisation is beneficial* Familiarity with invoicing systems, purchase orders, or operational databases* Knowledge of compliance or certification environments (e.g. BAFE, NACOSS, EHS)* Experience supporting planning or field-based teams
#J-*****-Ljbffr