Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
Trust: We're a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.
Job Description
What's In It For You
Competitive salary
We are globally hybrid (please check the specifics for this role during interview process)
Flexible working hours
Private Pension Plan fully paid by the company after probation
Private medical insurance with Catastrophe cover fully paid by the company
Employee recognition program and spot bonuses
Job Description
Purpose of the Job
To provide professional administrative support to a varied portfolio of clients for which Ocorian provides services and at all times to comply with the business' Policies and Procedures.
Main Responsibilities
To support the administration of a portfolio of Fund structures and other entities to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents.
To operate the monthly and quarterly distributions process for a large growing portfolio
To monitor cash flow and prepare payments using various online banking systems
To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor if the demands of the correspondence exceed capabilities
To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client
Ensure overall quality of client deliverables (e.g. resolutions, minutes) are up to required standards at all times
Liaise with Accounting teams to ensure completion of the audit of financial statements in accordance with defined timetable
Ensure that Ocorian policy and procedures are adhered to
Be aware of risk exposure and promptly escalate issues arising to other members of the Management team
Become acquainted with the local regulatory and legal environment (Companies Act, Securities Act etc.) and constitutive documents of clients (LPA, constitution etc.).
Where time allows, other duties may include providing assistance to the Fund administration team on the following: -
Collating and reviewing client due diligence documents/information and assisting with the assessment of client credibility
To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff
To take responsibility for being the immediate point of contact in client relationships on matters relevant to you
To assist with the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian
To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change
To undertake periodic reviews of clients' matters in accordance with the timetable set by the Unit Head
To ensure that during periods of absence from the office, the colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.
Escalating any issues/risks arising promptly to the Unit Head where appropriate
To maintain an awareness and understanding of applicable Regulatory requirements
Carry out any function/activity required by the Management team or Directors from time to time
Educated to A level or equivalent;
ICSA, STEP, ACCA or ICAEW part qualified (at least first level completed) and/or a university degree in Administration, Law or Management from a recognised institution or any relevant field, or any professional qualification related to the Global or financial sector.
Qualifications
Knowledge/ Skills/ Experience
Ideally a minimum of 1 years' experience in funds/trust and company administration or financial services environment.
A comprehensive understanding and technical knowledge of funds/trust administration, Accounting and the tax implications of various structures.
Strong IT skills.
Competencies
Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.
Flexibility, energy and enthusiasm.
Ability to work under pressure and meet deadlines.
A solution driven attitude to problems.
Ability to work using own initiative and make decisions within corporate policies.
Good organisational skills and the ability to work methodically and accurately.
Team spirited.
Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Equal Opportunities for Everyone
Please let us know if there's anything we can do to make the process easier for you. You can reach us at [email protected].
We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.