Established in ****, PJ Hegarty is Ireland's most progressive building company.
We undertake projects throughout Ireland and the UK from offices in Dublin, Cork, Limerick & London and are a leading company in large scale construction.
As a family owned company from its inception, we, like you, have a long proud tradition of working within our respective industries for the benefit of our customers, our people and the community.
Specifics of the Job
We are seeking a Document Controller / Administrator to join our team on a Data Centre project in West Dublin.
The successful candidate will play a vital role in ensuring the efficient management of project documentation, records, and administrative processes.
This is a great opportunity to work in a fast-paced construction environment, supporting the project team with document control, compliance, and office administration.
Overview
This position will be based on site in West Dublin.
Work pattern: Full time, Permanent - 5 days a week.
Key Duties
Document Control & Compliance
Maintain and update document management systems, ensuring all records are accurate and up to date.
Control the distribution of project documentation, including drawings, specifications, and reports.
Ensure document revisions are correctly logged and archived on the document management systems.
Support the team in ensuring compliance with QA procedures and company standards.
Administration & Office Support
Assist with general site administration, including filing, data entry, and correspondence.
Support the project team with meeting coordination, minutes, and action tracking.
Assist in preparing reports, spreadsheets, and other project-related documentation.
Communication & Coordination
Act as a point of contact for document-related queries from engineers, subcontractors, and clients.
Ensure efficient communication between office and site teams.
Liaise with external suppliers and consultants to ensure timely receipt and distribution of project documents.
Qualifications & Experience
Previous experience in a document control or administrative role, preferably within construction or civil engineering.
Proficiency in using document management systems (e.g., Aconex, Viewpoint, Asite, 4Projects, or similar software).
Strong IT skills, particularly in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Understanding of ISO **** quality management systems (desirable).
Hold a Full UK Driving License.
Personal Skills & Attributes
Highly organised and detail-oriented, with the ability to manage multiple tasks.
Strong communication skills and a proactive approach to problem-solving.
Diversity and Inclusion
The Company is an Equal Opportunities employer and recognises its responsibility to provide equality of opportunity to employees and prospective employees.
Our Aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of religious belief, political opinion, gender, marital status, civil status, sexual orientation, disability, race, age and membership of the Traveller community.
The Company will not accept or tolerate any form of discrimination, direct or indirect, by any member of the Company.
The Company is committed to the fair treatment of employees at all times.
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