Policy Coordinator (Part-Time)Location: Depaul Central Office, DublinHours: Part-Time (4-day week, 28 hours)Reporting to: Office ManagerSalary: 36,567 pro ratedJob SummaryWe're seeking a highly organized and detail-oriented Services & Policy Coordinator to provide criticaladministrative and documentation support for our core services, with a strong focus on policygovernance and policy implementation tracking. This 28-hour, four-day-a-week role is essential forensuring that key policy decisions, actions, and compliance mandates are accurately recorded,disseminated, and followed up on across the organization.Key ResponsibilitiesPolicy Coordination, Tracking, and Reporting (Policy Focus) Policy Management Group Support: Serve as the primary administrative support for theSenior Services Managers This includes attending, capturing top-level comments anddefinitive actions, and tracking progress on these policy-related items monthly Day-to-Day SST Policy Administration: Provide dedicated administrative support to theSenior Services Team, prioritizing tasks that facilitate the review, drafting, orimplementation of policies. Services Governance Meeting Support (An Glór Mór). Attend the quarterly Services (HHPA)Led meeting and PMG meetings to capture top-level notes and actionable decisions. Ensurethat decisions related to Service policy and practice are clearly documented for distributionwith clear action to support the running of Services. Annual Compliance Documentation (Service User Survey): Lead the compilation, formatting,and presentation of the annual Service User Survey. This is a critical data collection exerciseused to inform and evaluate the effectiveness of existing policies and proceduresCompliance and General Meeting Support Health & Safety (H&S) Compliance Support: Provide administrative backup for theorganizational H&S Meetings. Capture top-level comments and actions necessary formaintaining organizational compliance and report progress to relevant senior attendees.Support implementation od H&S actions across Services Advent Series Meetings: Manage the scheduling and capture notes for the standard bi-monthly meetings and support the weekly Advent sessions (10 hours annually). Service of Life Event Administration: Assist the Family & Community event leads by accessingand collating sensitive Service User details. Ensure this data is handled in line with dataprotection policies.Essential Administration Services Support Monitoring Reception: Monitor the Reception Inbox and Phone Messages as minimum offour times daily (9:00, 12:00, 14:30, 16:00). Log and triage incoming queries to theappropriate Services or Policy area. Logistics Support: Provide ad-hoc travel and logistics support for the Senior Services team asrequired Any other duties as required by the business.Candidate Profile Experience: Proven experience in a governance, administrative, or coordination role whereaccurate minute-taking and action-tracking were primary responsibilities. Policy Acumen: Demonstrable understanding of the importance of policy adherence,compliance, and structured decision-making processes. Organizational Skills: Exceptional attention to detail and ability to maintain systematicrecords and documentation. Communication: Clear, professional communication skills, both written and verbal, forrelaying policy decisions and tracking progress. Discretion: Proven ability to handle sensitive service user data and confidential policydiscussions with the highest level of integrity.