Starting Salary: €37,919
Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant.
Employing Authority: Grangegorman Development Agency
Office Location: Floor 4, Park House, 191 North Circular Road, Dublin 7
Working Hours: 35 hours per week
Blended / Agile / Remote Working: Blended Working Policy in place, available subject to role requirements
Annual Leave: 23 days
Tenure: 5-year Fixed Term Contract
Other Benefits:
* Professional development and supported learning opportunities
* Annual health check and flu vaccination
* Employee wellbeing initiatives
* Generous public sector pension scheme
* Tax-efficient travel schemes (Bike to Work and TaxSaver)
* Team development events
Principal Duties
The Human Resources Administrator is a key contributor to the smooth and efficient operation of the HR function. Reporting to the Head of People and Engagement and working in close partnership with the HR Manager, this role provides high quality and confidential administrative support across all areas of the employee lifecycle.
With responsibility for maintaining accurate HR systems and employee records, the Administrator ensures operational excellence in day-to-day HR processes. Acting as a trusted first point of contact for staff and managers, they play a central role in fostering a positive employee experience and supporting the smooth running of HR operations.
Key Responsibilities
HR Administration & Systems:
* Maintain accurate employee records on the Time Management System (TMS), HR SharePoint and any other relevant systems, ensuring documentation is up to date and compliant with internal policies and legal requirements.
* Ensure master employee data records are consistently updated, accurate, and efficiently communicated to Finance as required.
* Administer the Desk Booking system (currently Ronspot) and provide support to staff using the platform.
* Ensure all HR data is managed in line with GDPR and confidentiality requirements.
* Generate and analyse regular reports (e.g. attendance, sick leave, annual leave), sharing trends and themes and escalating concerns as required.
* Manage the administration of all leave types (annual, sick, parental, flexi, etc.) and ensure accurate tracking and reporting.
* Support payroll processing by preparing, verifying, and communicating payroll-related changes in coordination with the Finance Department.
* Assist in internal HR audits and maintain transparent, up-to-date audit trails.
* Provide administrative support for HR-related procurement and payment processes.
* Support the maintenance and accessibility of the Employee Handbook, ensuring approved updates are implemented promptly and the most current version is shared with staff and referenced in HR communications.
* Regularly review HR policies and procedures and draft updates and amendments as required.
* Maintain and regularly update HR content on the intranet, ensuring information is accurate, up to date, and aligned with current policies and practices.
Recruitment & Onboarding:
* Coordinate end-to-end recruitment activities, including scheduling interviews, communicating with candidates, and preparing documentation.
* Liaise with the Public Appointments Service, Communications team and recruitment agencies (where required) to ensure job advertisements are posted appropriately.
* Conduct reference and qualification checks for preferred candidates.
* Participate in interview panels or act as an HR observer when required.
* Manage the Employee Induction Programme, ensuring all onboarding materials are up to date and induction processes are completed.
* Collaborate with Hiring Managers to ensure smooth and structured onboarding experiences for new hires.
* Set up new employees on internal systems (e.g. TMS, Ronspot), calculate pro-rated leave, employee assistance programme, ergonomics assessment and deliver basic systems training.
* Ensure the organisational chart and job description library is updated.
Employee Experience & Training:
* Provide administrative support for staff training and development initiatives, including booking courses, obtaining approvals, and maintaining training records.
* Coordinate the Transition Year (TY) Work Experience Programme (and other work experience programmes as required), organise staff engagement events (e.g. away days, webinars etc.).
* Contribute to internal communications by gathering content for the monthly staff newsletter.
* Support the implementation of employee engagement strategies to promote a positive, inclusive, and values-led workplace culture.
* Support the execution and data reporting of the Employee Engagement Survey to drive insights and improvement initiatives.
* Support the administration of the Performance Management Development process (PMDS).
Governance & Reporting:
* Take minutes for relevant Board sub-committees when required and assist in the preparation of reports and documentation.
* Ensure compliance with HR policies and procedures, offering guidance to staff on routine queries.
* Continuously document HR processes and recommend improvements to improve impact and efficiency.
* Provide data for monthly reports on workforce metrics and trends.
* Support with the administration of Employee Relations Matters as required.
Employee Offboarding:
* Support with employee/secondee exit interviews as required, including reporting on trends and themes impacting retention.
* Responsible for the coordination of employee off boarding in conjunction with Finance and IT.
Candidate Requirements
Candidates shall on the latest date for receipt of completed application forms have the following:
Essential Requirements:
* Minimum QQI Level 7 qualification in a relevant discipline.
* CIPD qualification (full or part).
* At least 2 years of HR administration experience, preferably within the public or not-for-profit sector.
* Proficiency in Microsoft 365 (particularly Excel, Word, and Outlook) and SharePoint.
* Strong data management, reporting, and analytical skills.
* Excellent organisational skills, with the ability to prioritise tasks and meet deadlines.
* Strong interpersonal and communication skills, both written and verbal.
* Proven ability to work both independently and collaboratively in a small, dynamic team.
* High level of discretion and commitment to maintaining confidentiality.
Desirable Requirements:
* HR or business qualification (full or part).
* Experience using HRIS, TMS, or other digital HR systems.
Personal Attributes:
* High attention to detail and accuracy.
* Flexible and adaptable in a dynamic working environment.
* Proactive team player with a solutions-focused mindset.
* Ability to manage multiple priorities effectively and calmly under pressure.
Please also refer to the Human Resources Administrator Competencies in Appendix 1 of this booklet.
Eligibility to Compete and Certain Restrictions on Eligibility
Eligible Candidates must be:
* A citizen of the European Economic Area. The EEA (European Economic Area) consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or
* A citizen of the United Kingdom (UK);
* A citizen of Switzerland pursuant to the agreement between the EU (European Union) and Switzerland on the free movement of persons; or
* A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or
* A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State because of family reunification and has a stamp 4 visa; or
* A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa.
To qualify candidates must meet one of the citizenship criteria above by the date of any job offer. Candidates who are not citizens of the aforementioned countries must have the necessary permissions to work in Ireland.
#J-18808-Ljbffr