Job Title: GP Training Admissions Manager Reporting to: Executive Director of GP Training Base: 15 Hogan Place, Dublin / Hybrid working Contract type: Permanent/ Full time Hours of work: 35 hours per week (Mon to Fri) with occasional weekend and evening work (applications may be considered for less than full time hours) Closing Date: 12 noon on Monday 26th May 2025 Application process: Please provide a one-page cover letter demonstrating your relevant experience in managing admissions or recruitment processes or project management and outline your ability to communicate and collaborate with a range of internal and external stakeholders.
Applicants who do not provide a cover letter will not be considered. About the Irish College of GPs The Irish College of GPs is the professional body for general practice in Ireland.
Please visit our website for more information: Irish College of GPs The Irish College of GP's is an equal opportunities employer.
We are committed to ensuring that all job applicants and employees receive equal treatment regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race, membership of the Traveller community, or any other protected characteristic under Irish equality legislation.
We are committed to making reasonable accommodations to enable applicants to participate in the job application and interview process.
Please email ****** to discuss any accommodations required. Job Purpose This new role will lead, manage and oversee the recruitment and selection process for General Practice (GP) trainees (currently have approx.
1,800 applicants per annum, competing for 350 places).
The role is responsible for ensuring a smooth, efficient, and transparent application and admissions process, aligned with regulatory standards.
The job holder will have experience in strategic planning, project management, talent acquisition operations and be at ease with collaborating with a range of key stakeholders to attract, select and process the most suitable candidates. Key Result Areas Recruitment Strategy: Develop and implement effective recruitment strategies to attract high-quality applicants to the GP trainee programme. In conjunction with the Regional Programme Director, coordinate the establishment of the required governance and oversight structures for GP Training Recruitment/Admissions Liaise with universities, professional networks, and other institutions to promote the programme and increase visibility. Lead communication and media campaign for a career in General Practice. Admissions/Project Management: Oversee the end-to-end admissions process, including applications, interviews, and candidate selection. Work closely with the clinical support team to coordinate the development of online test/interview materials.
This will involve communications with online providers, uploading and testing material for delivery, and ensuring sufficient technical support systems, before, during and after the assessments. Utilise technology, communications and applicant tracking systems to streamline admissions processes across the College. Monitoring, and if necessary, introducing changes in best practice methods of recruiting and admitting across post graduate medical training, including keeping up to date on AI developments and the impact this may have on recruitment and selection processes. Financial and Resource Management In conjunction with the Executive Director of GP Training, manage annual budgets, including planning and review of all areas/activities within admissions processes. Provide support to the admissions team ensuring they have the necessary expertise and training to carry out their roles in the admissions process. Stakeholder Engagement: Collaborate and communicate with all relevant stakeholders in the recruitment processes and provide them with required information and reports. Attend recruitment committee meetings and follow up on actions agreed. Compliance and Quality Assurance: Design and implement appropriate quality assurance, quality improvement and quality control processes and policies (in conjunction with the Quality Assurance Committee) to support GP training admissions. Ensure the admissions process meets equity, diversity, and inclusion standards. Conduct regular audits and evaluations to ensure transparency and fairness in candidate selection. Data Analysis and Reporting: Ensure the full and effective utilisation of software applications.
This includes the systems in current use (QuercusPlus, RISR and other web-based applications), electronic record keeping and other software applications used /in development.
This role will work closely with the College's Data Analyst (and other providers) in this regard. In conjunction with the Data Analyst, oversee the tracking and analysis of key metrics related to admissions and recruitment outcomes, monitoring and evaluating feedback from applicants to improve admissions experience. Prepare detailed reports for senior management and stakeholders to inform decision-making. Other duties: Deliver training sessions and workshops to the relevant employees to stay updated on best practices and new policies. Deliver training for the interviewers involved in the online interview process. Support the relevant teams with recruitment process for fellowship programmes across the College. Any other relevant duties assigned to the role of GP Training Admissions Manager. Person Specification Qualifications and Experience: Bachelor's degree in a relevant field (e.g., education, healthcare administration, HR or project management) is desirable. At least 5 years relevant experience working in admissions, recruitment, or project management, ideally within healthcare or education sectors. Knowledge of healthcare education landscape is desirable but not essential. Strong understanding of regulatory and compliance requirements related to medical training programmes. Behavioural competencies: Exceptional organisational and project management skills. Communication skills: Strong communication and interpersonal skills: Ability to communicate effectively with diverse stakeholders Decision-making skills: Must display superior decision-making skills. Analytical mindset with the ability to interpret data and make evidence-based decisions. Proficiency in applicant tracking systems and other admissions-related software. Adaptability: Must enjoy working in a dynamic, fast paced, multitasking environment. Commitment to promoting equity, diversity, and inclusion in all aspects of the role. Key benefits of working at the Irish College of GPs include: An inclusive working environment where wellbeing, diversity and equity are actively promoted.
We were recently awarded the Silver accreditation from Irish Centre for Diversity. Flexible & hybrid working Competitive salary. Generous annual leave. Learning and development opportunities Access to Employee Assistance Programme including for close family members.