Our client, a major construction company are looking to hire an Administration Assistant to support their operations and maintenance departments.
Main tasks and responsibilities:
* Provide general administrative support such as filing, document management.
* Understand instructions received and communicate clearly to ensure proper task execution.
* Maintain databases, spreadsheets, and procurement-related documentation.
* Sourcing and purchasing plant equipment, supplies, and basic materials.
* Prepare and issue purchase orders (POs) and follow up on approvals and deliveries.
* Monitor and verify the receipt of goods and services, ensuring accuracy and quality.
* Unloading off goods by usage of pallet trucks and podium ladders.
* Warehouse management, organize and control inventory.
* Maintain an up-to-date inventory of equipment, spare parts and fixed assets.
* Coordinating services of offloading of waste and supply of fluids.
* Collect physical materials or other equipment outside of the plant.
Qualifications / Training / Experience:
* Professional certification or proven experience in areas such as administrative tasks, document control, procurement policies, supplier management, and stock control.
* Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint).
* Fluency in English.
* Understanding of Portuguese is optional but valued.
* Eligible to work in Ireland
* Driving licence - Full Clean Irish driving licence
Skills:
* Strong organizational and time management abilities.
* Excellent communication and interpersonal skills.
* High attention to detail and accuracy in record keeping.
* Strong sense of ethics, confidentiality, and accountability.
* High stock management skills.
* Team-oriented attitude with flexibility to support various departments.
* Decent knowledge of terminology used in the Power Plant, machinery and equipment.
* Able to keep an accurate record of in/out movements.
* Good coordinating skills disposals and unloading tasks with the operation team.
* High reporting and note taking skills.