The General Management Administrator provides comprehensive administrative and operational support to the senior leadership team, reporting directly to the General Manager.
This role is central to the smooth running of site operations, leadership coordination, and stakeholder engagement, requiring a high level of organisation, discretion, and adaptability.
________________________________________ Key Responsibilities Executive & Administrative Support *Manage complex schedules, correspondence, and communications for the leadership team *Coordinate the collection, consolidation, and timely distribution of monthly and quarterly reports *Prepare documents, presentations, spreadsheets, and reports as requested by senior management *Attend leadership meetings (on-site and off-site) to record minutes and maintain accurate records when required Stakeholder & Visitor Coordination *Develop and maintain a customer in/out notice board, ensuring accurate and up-to-date information through liaison with key stakeholders *Coordinate domestic and international travel for management, including flights, accommodation, and ground transport *Support visiting stakeholders by arranging travel, accommodation, on-site registration, and badging Meetings, Events & Facilities *Manage meeting room scheduling, prioritising leadership and customer meetings *Coordinate all-hands and site meetings, including room layouts, group coordination, and attendance tracking *Organise on-site events for key visitors, including catering and refreshments via third-party providers *Ensure meeting rooms are appropriately equipped and liaise with IT support to resolve any technical issues Operational & Financial Support *Reconcile corporate credit card statements and review expense claims for the General Manager and frequent travellers *Track and support reporting on leadership team metrics such as annual leave and attendance General & Project Support *Act as a central point of contact for the site leadership team *Support special projects as directed by the General Manager or leadership team members *Maintain organised and easily accessible record keeping systems Experience & Qualifications *3-5 years' experience in a similar administrative or executive support role *Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and related systems *Experience with data entry, data tracking, and basic analysis *Solid clerical skills, including filing, correspondence preparation, and documentation management *Ability to work independently and collaboratively within a team environment *Strong customer service and interpersonal skills *Minimum education level: Level 6 qualification or equivalent experience Adecco Ireland is acting as an Employment Agency in relation to this vacancy.
Skills: Administration Organisation Communication Office Skills