Join to apply for the Document Controller- Maternity Cover role at John Sisk & Son Ltd
Opportunity for a Document Controller to join the Life Science team in Dublin for Maternity Cover.
The Document Controller will manage the Project Document Management system and digital field tool, implementing information management strategy and providing training and support to the project teams and end users.
Responsibilities
1. Manage and host VFP and FV training sessions for new users within the project team, either with groups or on an individual basis.
2. Act as main point of contact for support and coaching of project users of VFP and FV, including third parties such as client teams, designers, subcontractors.
3. Develop project file naming protocols with the information systems manager and project team, in line with DPD protocols.
4. Develop workflows alongside ISM, and manage throughout the project lifecycle, with direction from the project team, in line with DPD procedures.
5. Create forms, tasks, etc., on DFT (FV) in line with DPD procedures and site requirements.
6. Configure and implement change control processes within the CDE.
7. Validate, check, and curate all incoming and outgoing project documentation to the CDE, including receipt, classification, verification, registry, distribution, and retrieval.
8. Configure and prepare status reports on workflows, sample submissions, TQs, RFIs, and other reportable data.
9. Prepare and configure distribution matrices in compliance with project requirements.
10. Establish and maintain central site files, uncontrolled drawings, and registers.
11. Collate operation and maintenance, health and safety, quality, environmental, BCAR files.
12. Attend meetings to engage with the team and stakeholders.
Experience
1. Experience working on projects with large volumes of data and information from various sources.
2. Advanced experience with a CDE and DFT.
3. Ability to effectively communicate with and educate all stakeholders in DPD protocols, ensuring adherence.
4. Experience dealing with multidisciplinary design teams and client teams.
5. Experience working with sub-contractors and the wider supply chain.
6. Understanding of naming conventions aligned with ISO 19650.
Qualifications
1. Advanced user of Microsoft Office suite.
2. Understanding of BS 1192 and PAS 1192 or ISO 19650.
3. Advanced user of VFP and FV or similar platforms.
Additional Information
1. Competitive salary.
2. 26+ days annual leave.
3. Company Vehicle or Car Allowance.
4. Excellent Benefits Package.
5. And much more!
Our people are at the heart of our success. We offer work with purpose, work-life balance, career growth, and a great team environment.
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