Application Details
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description
The main duties and responsibilities of the Office Administrator are outlined as follows: Receptionist duties - which includes meeting and greeting visitors & staff. Managing phone switch, presentation of reception & waiting areas, meeting rooms. Dealing with queries from new hires with the company. Sorting & distributing mail, organisation of courier services. Catering management – organise catering requirements for meetings. Office Management – Managing kitchen, toilets, and services areas of office to meet company tidiness, cleanliness, and service standards. Liaising with the cleaning services providers & main services providers i.e. Intruder & Fire alarms etc. Manage stock inventory of stationery supplies etc and generation of POs for all purchases. General clerical and admin support to Line Manager & ad hoc general office requests. Including copying, taking notes, and making travel plans. Liaise with IT and Plant department for drop off and collection of equipment. Supporting the procurement activities of the business with Purchase Requisition creation when required. Other duties as required from time to time. Travel management – managing travel bookings for staff to include hotels, flights, car hire and manage invoicing and payments. Supporting the Senior Leadership Team with travel bookings and administration requirements. Preparing and booking meeting rooms. Innovation – proactively looking for improvements and putting forward new processes for improvements for the running of office.
Knowledge, Skills and Experience
The main knowledge, skills and experience required/desirable of the Office Administrator are outlined as follows: Strong communication & customer service skills. Fluency with all Microsoft products (Word, PowerPoint, Excel, Access). Strong organisation and people skills and professionalism. Organized and ability to meet deadlines & ability to multi-task efficiently. Good knowledge of travel bookings and management. Strong work ethic and taking ownership of responsibilities.
Career Level
* Not Required
Candidate Requirements
Essential:
* Minimum Experienced Required (Years): 0
* Minimum Qualification: No Qualification
Desirable:
* Ability Skills: Administration, Analytical, Communications, Computer Literacy
* Competency Skills: Problem Solving, Teamwork, Time Management, Working on own Initiative
Sector
* Sector: construction
#J-18808-Ljbffr