Job Specification Administrator for a leading university in Dublin city centre Department: Recruitment Team Location: Pearse Street Working Arrangement: Hybrid (office attendance approximately 2–3 days per week, subject to operational requirements and agreement with line manager) Hours: 35 hours per week 9-5 Contract Duration: From as soon as possible until mid-February (end date TBC) Role Purpose The Recruitment Administrator will provide high-quality administrative and operational support to the Recruitment Team, ensuring the efficient handling of recruitment-related enquiries, candidate processes, and financial administration in line with university policies and procedures.
Key Responsibilities Proactively manage and respond to daily candidate and hiring lead enquiries, ensuring timely resolution, appropriate escalation where required, and accurate logging of all requests.
Act as a first point of contact for recruitment-related queries, delivering a professional and responsive service.
Provide comprehensive administrative support to the Recruitment Team, including:Drafting and posting job advertisementsScheduling interviews and coordinating interview logisticsCollating and preparing candidate applications for shortlisting panels Maintain accurate and up-to-date recruitment records and documentation in line with data protection and institutional requirements.
Process payments, invoices, and purchase orders accurately and in compliance with university financial procedures, including use of iExpenses.
Support the smooth running of recruitment campaigns by meeting deadlines and ensuring a positive candidate and stakeholder experience.
Assist with other recruitment and HR-related administrative duties as required.
Essential Skills