Order processing & stock administrator

OverviewI have a unique opportunity for an Order Processing & Stock Administrator role with one of my clients in Limerick.This business is a leading distributor of Medical Devices across Ireland; with customers in the HSE, NHS and Private Hospitals.This is a 9‑Month Maternity Leave Fixed Term Contract, with the potential to go Permanent.Job TitleOrder Processing & Stock Administrator (Medical Devices)OfficeLimerickPackage9‑Month FTC (Mat. Leave Contract)Full Time Office Based€32k – €35k+ Basic (Dependent on Experience & Open to Negotiation)Laptop, iPadPaid Annual LeaveRoleWe are seeking a highly organised and detail‑oriented administrator to take ownership of the end‑to‑end order processing and stock management function within a growing medical devices business.This is a key operational role requiring someone who can work independently, manage multiple priorities, and ensure accurate and timely delivery of products to hospital customers.You will be the central point of coordination between customers (including HSE hospitals), suppliers, and internal teams, ensuring orders are processed, tracked, and fulfilled without error.DutiesManage the full order lifecycle from order receipt through to delivery and invoicingProcess customer orders using an ERP system (Netsuite)Monitor and maintain accurate stock levels, including reconciliation and reportingCoordinate with suppliers and logistics providers to ensure on‑time deliveryHandle customer queries relating to orders, deliveries, and product availabilityGenerate and manage purchase orders, invoices, and delivery documentationMaintain accurate records in line with medical device and audit requirementsWork closely with hospital customers, including familiarity with HSE processes where applicableIdentify and resolve discrepancies in orders, stock, or documentationExperience2+ Years’ experience in a process‑driven administrative role (e.g. order processing, accounts payable, logistics admin)Strong working knowledge of Excel (e.g. data handling, tracking, reporting)Experience using an ERP or accounting systemProven ability to manage high‑volume, detail‑critical tasks with accuracyAbility to work independently and take ownership of a functionKey WordsOrder Processing / Stock Administrator / Accounts Payable / Administrator / Medical Device Distributor / FTC / Limerick / Ireland
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