Job Description
The Executive Assistant will coordinate project executive duties and provide general administrative support to the Directorate Team working on the major Rail project.
Responsibilities
* Building and maintaining strong relationships with key stakeholders
* Manage professional and personal scheduling for the Directors including agendas, mails, emails, phone calls, client management and other logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Plan and orchestrate work to ensure that senior executives priorities are met
* Preparation of presentations and reports
* Organising meetings and workshops
* Screening and prioritisation of emails of the Project Director
* Meeting and greeting visitors at all levels of seniority
* Handling enquiries and requests
* Preparing of letters
* Screening telephone calls
* Taking messages and following up
* Assisting with travel arrangements
* Implementing and maintaining procedures and administrative systems
* Printing, copying and filing
* Setting up of purchase orders
* Liaising with staff from other departments
* Other duties and responsibilities appropriate to the position
Qualifications
* A minimum of 10 years’ proven experience as an Executive Assistant or in a comparable high-level support role, demonstrating exceptional organizational, communication, and strategic coordination skills.
* Knowledge and awareness of the importance of being a representative for the major Rail project
* Excellent verbal and written communication skills
* Skill in preparation and compilation of reports
* Skill in preparation and compilation of presentations
* Experience of working in a role where discretion and confidentiality are essential
* Experience of working with diverse teams
* Ability to work on own initiative, with multitasking capabilities
* Ability to work to tight deadlines and prioritise tasks effectively
* Strong interpersonal skills - ability to motivate others
* Experience of undertaking and effectively managing a significant workload
* Advanced Microsoft Office and SharePoint knowledge and experience
Additional Information
What we offer you:
* Full time
* Competitive remuneration and attractive range of benefits
* 25 days Annual leave (23 days + 2 company days)
* Opportunity to work on impactful and innovative projects
* Career development opportunities both in Ireland and globally
* Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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