# Work With UsOffice Administration Support (1 year contract) page is loaded## Office Administration Support (1 year contract)locations: Cork, Irelandposted on: Posted 2 Days Agojob requisition id: R****At HedgeServ, we're redefining what's possible in fund administration.
With more than $700 billion in assets under administration, we partner with the world's most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations.
Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts.
Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.We're a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans.
We invest in leadership development and in our collaborative culture, creating space for talent to grow.
Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success.
We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits.
We've been recognized as an employer of choice, earning a top 100 workplaces designation.Founded in ****, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia.
We've earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.
**Job Description**The Admin support team is responsible for ensuring the smooth, day to day running of the office including reception area, meeting and greeting visitors and carrying out general administration duties.
The role is located in Cork and, working as part of the wider team, provides support to all office locations.
This role supports all activity from assisting employees, visitors and vendors including but not limited to general reception duties, booking and managing meeting rooms, supervising all visitors and carrying out all office administration duties.
**Key Accountabilities of the Role****Reception:*** Answering all calls to direct line and transferring to appropriate internal contact.
* Meet and greet at reception all visitors and clients to the office* Ensure meeting rooms are prepared in advance of meetings and refreshments where required are available for meetings* Supervise daily deliveries ensuring all receipts and dockets are retained* Manage incoming post, couriers and distribute to appropriate teams* Manage external post and courier services, updating daily logs* Maintain all logs and backup supporting the office administration function.
**Admin Support*** Provide support as required by the Office Administration team including monthly scanning, record keeping, raising and following up on POs – maintaining logs relating to POs, offsite storage and travel.
* Booking of travel and accommodation for employees* Ordering and maintaining stationery and equipment supplies**Pre-requisite knowledge, skills and experience*** Relevant experience is not necessary but is an advantage* An enthusiastic person who can cope under pressure to work in our busy office* Excellent oral and written communication skills* Highly organized and flexible* Computer literate and with strong Microsoft Excel skills* Full training will be providedAt HedgeServ, our people are at the core of everything we do.
We aspire to grow and challenge the status quo and it is our high calibre talent that drives our progress.We deliver success with the biggest clients because we have the best people working for us.
We're committed to rewarding performance with competitive salary & benefits packages and ongoing learning and development opportunities.If you'd like a challenging and rewarding career, we'd love to hear from you.HedgeServ has a culture of innovation, excellence, and continuous improvement which has continued to evolve through our employees.
Our corporate values create a sense of shared purpose and belonging as we work together to achieve the vision and mission of HedgeServ.
We experience successful results through demonstrating the below values and behaviors which are at the core of how we communicate with employees and clients.
* We work collaboratively, focusing on end-to-end ownership and autonomy in our processes.
* We share knowledge across our teams and offices to gain expert and diverse views.
* We develop long-term relationships through investment and commitment to our employees and clients.
* We communicate in personal, inviting, and authentic ways whether face-to-face or virtually.
* We focus on employee health and well-being.
* We are empathetic and committed to diversity and inclusion.
* We listen to each other and think about what we want to say and then respond.
* We embrace corporate social responsibility and our ability to impact and enrichen the lives of our team, their families, our clients, and the world around us.
* We confidently challenge the status quo with respect and positive intent.
* We offer a leading-edge suite of proprietary technology applications.
* We rapidly adapt to current information, changing conditions, or unexpected obstacles.
* We act with vision, agility, and resilience.
* We listen to each other's ideas and value diverse perspectives.We are the most experienced team of industry experts.
We share our knowledge with each other to make us stronger; we share our knowledge with our clients to make them stronger.
There is no question we can't answer, nor any problem we can't solve.
* We cultivate a productive and agile environment which allows us to anticipate our clients' needs and consistently deliver solutions in real time.
* We embrace an entrepreneurial spirit while leveraging the resources of a global organization.
* We scale our resources to meet the requirements of our clients.
* We foster continuous training and professional development.
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