** MATERNITY LEAVE COVER ** - maternity cover starting January, training & handover to begin 2 months prior for the ideal candidate.
Key Responsibilities
HR & Administration
Collect staff hours from timesheets and update payroll records weekly.
Maintain HR and rota systems with accurate information on holidays, sickness, TOIL, and leave accruals.
Onboard new employees, including setting up system access and preparing employment contracts.
Draft and format policies and staff documentation for management review and approval.
Maintain up-to-date employee registers, records, and compliance documents.
Monitor visa expiry dates, leave requests, and ensure compliance with statutory requirements.
Prepare and issue staff communications, memos, and notices.
Database & Reporting
Input and update operational, financial, and compliance figures in internal databases on a weekly basis.
Review rosters, reports, and data from multiple sites to support management oversight.
Reconcile weekly contribution and financial tracking sheets.
Ensure records across HR, payroll, and rota systems are consistent and accurate.
Prepare and circulate reports for management on a regular basis or as required.
Operations & Compliance
Maintain and update safety files, inspection records, and compliance documentation.
Assign and manage audits for inspections and ensure records are complete.
Liaise with contractors and service providers to arrange supplies, contracts, or maintenance support.
Procurement & Office Support
Order and manage supplies, PPE, uniforms, and stock for multiple sites.
Track incoming and outgoing stock, including uniforms and consumables.
Provide general administrative assistance to management and teams.
Skills & Experience
Strong administrative background with experience in HR or database management.
Proven ability to prepare contracts, policies, or formal correspondence.
Excellent attention to detail and accuracy in data entry and documentation.
Skilled in MS Office (Excel, Word, Outlook) with the ability to learn new systems quickly.
Highly organised, with strong time management and ability to manage weekly and monthly cycles.
Confident communicator, able to liaise with staff, management, and external providers.
Job Types: Full-time, Specified-purpose
Contract length: 6 months
Pay: From €30,****** per year
Work Location: In person