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Clerical Officer
Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.
* Supporting the SEO in all administrative needs
* Preparing of HR Forms
* Ability to work in a fast paced environment
* Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
* Processing orders in respect of Janitorial items and Oil requests
* Minute taking as required
* Dealing with queries by phone, email and post
* Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
* Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
* Any other duties as assigned by the Staff Officer/Senior Executive Officer
* Scheduling clinics
* Processing and issuing Primary Medical Certs to people with disabilities
* Keeping the client database up-to-date
Clerical Officer
Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.
Responsibilities
* Supporting the SEO in all administrative needs
* Preparing of HR Forms
* Ability to work in a fast paced environment
* Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
* Processing orders in respect of Janitorial items and Oil requests
* General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc
* Minute taking as required
* Dealing with queries by phone, email and post
* Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
* Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
* Any other duties as assigned by the Staff Officer/Senior Executive Officer
* Scheduling clinics
* Processing claim forms
* Processing and issuing Primary Medical Certs to people with disabilities
* Sending out clinic appointment letters
* Keeping the client database up-to-date
Requirements
* Proficient with Microsoft Office; Word, PowerPoint and Excel
* Previous experience within HSE
* Strong typing skills is essential.
* Dictaphone typing is desired but not essential.
* Excellent communication, organisational and presentational skills.
* Attention to detail, prioritisation and deadline orientated.
* Please note additional duties may be carried out which are not listed above
For more information, please email Caoimhe.odriscoll@cpl.ie
#CplCaoimheODriscoll
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
IT Services and IT Consulting
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