The Facilities Coordinator is responsible for ensuring that the organization’s facilities are maintained to high standards, operating efficiently, and supporting the overall workplace environment. This role involves coordinating maintenance, repairs, and operational services while ensuring compliance with safety and regulatory standards. This role will be a temporary position to begin with, with the view to the right candidate becoming permanent and joining the team permanently. OB22
Key Responsibilities:
* Meetings / catering
· Prepare offices/rooms for events and meetings, ensuring that meeting rooms and board rooms are sufficiently stocked with essentials such as snacks, water, tissues, etc.
· Complete morning setup of meeting rooms and configure board rooms as required.
· Follow specific cleaning guidelines on equipment like coffee machines, water softeners, filtered taps, dishwashers, etc.
· Monitor meeting room calendars to plan for additional equipment needs like AV, in coordination with the receptionist.
· Coordinate catering orders for internal and external meetings, including placing orders, arranging delivery and pickup, and preparing teas and coffees.
· Ensure client requirements for staff food provisions, such as fruit and snacks, are ordered as instructed by the client representative.
· Stock kitchen areas with milk, coffee, and other essentials.
· Run and empty dishwashers.
· Keep kitchen and catering areas clean and tidy.
· Report cleaning issues or requirements to the cleaning contractor.
· Assist in arranging additional cleaning after functions and conferences held on the client’s premises.
* Reception
· Provide backup cover for the receptionist during breaks, lunches, and unplanned absences.
· Make tea and coffee for visitors.
* Post / mail
· Manage couriers, post, and deliveries, including in-house deliveries when required.
* Stationery / office supplies
· Maintain inventory of consumables and office supplies, and place orders before stock runs out.
· Monitor and stock copier rooms with paper and other consumables.
* General
· Address day-to-day issues promptly and professionally, adhering to service level agreements or expectations.
· Support and update the Client’s Liaison on relevant issues on the premises.
· Ensure operational standards meet client requirements.
· Be vigilant about health, safety, and welfare risks, reporting concerns to the Facilities Manager and Client’s Liaison.
· Collaborate with the on-site Facilities team.
#J-18808-Ljbffr