Logistics Administration - Part time - Temporary 5 months contract
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General Information
City: Dublin
State/Province: Leinster, Munster, Ulster, Westmeath
Country: Ireland
Department: SUPPLY_CHAIN_LOGISTICS
Date: Friday, March 28, 2025
Working time: Part-time
Ref#: 20035453
Job Level: Individual Contributor
Job Type: Experienced
Job Field: SUPPLY_CHAIN_LOGISTICS
Seniority Level: Entry Level
Description & Requirements
About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.
Key Roles And Responsibilities
Responsible for the daily activities relating to all administration around parts, consumables and Equipment. Reporting to the logistics manager and working in a team to deliver in all areas of the administration within the logistics team. Also working with the warehouse team and engineers providing admin support in all areas.
Key Role Tasks And Activities
* Engineer Parts ordering
* Maintaining of Parts Warehouse ROPs
* CBS Re-order report for warehouse stock
* Emergency Parts ordering
* Receipt of engineer emergency orders
* Monitoring Parts costs and requests sent to TS Managers for approval
* Engineer warehouse collections
* Call Centre Queries
* Receipt of warehouse stock parts/consumables
* Printing and issuing of Warehouse Pick Lists
* Review of pick lists after warehouse processing
* Daily review of parts on back order
* Venray escalations
* Updating RF calls on CBS with Parts ETA's
* Requests for Engineer Return Labels
* Processing Customer Locker Kit Orders
* Tracking Part deliveries with RICO/BDA
* RICO Stock Pick requests for NI Locker
* Setting up of new engineers on CBS/RICO
* Updating Logistics tracker spreadsheets - BDA/RICO/Stock take calendars/ Customer Locker File
* Weekly Cyclical stock takes for warehouse
* Monthly Warehouse Dredge
* End of year Warehouse stock takes
* Van Kit stock takes
* Updating Van Kit Finance Report
* System Set up of Van Kit/Locker stock
* ROP requests for Van Kits
* Daily Amendment of unaccounted shortfall report for Van Kits
* Setting up new Customer Locker Kits
* Issuing TD Calls
* Validating Spreadsheet to ensure all issued TD calls are closed
* OMAF Equipment Ordering
* Receipt of equipment into warehouse
* Booking out of Equipment
* PO Portal Purchase Orders
* Processing Logistics Invoice Queries
* GRN of invoices
* Validating and receipt of Rehab Recycling invoices
* Ordering of Warehouse Supplies
* Processing Technical Exchanges and DOA's
Essential Education and Experience
* Working knowledge of Microsoft, Excel, Word and O.D.B.C. reporting
* Experience of working in a busy, fast-paced office environment
* Accurate and fast keying skills
* Good command of the English language
Desirable
* Familiar with Xerox products
Competencies
* Good communication skills
* Good time management skills
* Strong attention to detail
* Excellent problem-solving skills
* Take initiative when required
* Ability and desire to work co-operatively and professionally with others on the team
Attributes
* Adaptable; The ability to adapt to each daily expectation while remaining calm
* Patience; The role will require a level head to organize and prioritize the daily tasks accordingly
* Assertiveness
Internal Relationships
* Interaction with credit control, billing, logistics, warehousing, and service managers
External Relationships
* External Suppliers
Job Location: Dublin
Timing / Job Open: Immediate
Reporting to: Logistics Manager: Ed Gobbett
Apply now to join our team and contribute to our logistics operations.
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