Accounts & Inventory Administrator
Summary:
We are seeking a detail-oriented and organized individual to support our finance, procurement, and general administration functions. The ideal candidate will be responsible for handling accounts administration, maintaining accurate inventory records, providing general administrative support, and assisting the Procurement Manager with day-to-day purchasing and coordination activities. This role requires the ability to thrive in a fast-paced environment, managing tasks across multiple companies or business units efficiently and under pressure.
Key Responsibilities:
Accounts Administration:
* Assist with accounts payable and receivable processes
* Match purchase orders and invoices
* Data entry into accounting software
* Assist with monthly reconciliation of supplier accounts and credit card statements
* Support the Finance team with administrative tasks and document management
Inventory & Data Management:
* Enter and update inventory data into internal systems
* Maintain accurate records of stock levels and product details
* Coordinate with operations/inventory teams to ensure inventory accuracy
* Assist in stock audits
* Track stock discrepancies and support resolution
Procurement Support:
* Help source and obtain quotes from suppliers when required
* Maintain supplier records and update procurement documentation
* Prepare and track purchase orders under the guidance of the Procurement Manager
* Monitor order status and delivery schedules
* Communicate with vendors for order confirmations and resolve delivery issues promptly
General Administrative & Coordination Support:
* Prepare routine reports and documentation as needed
* Coordinate meetings, prepare agendas, and take minutes
* Manage inbound calls and emails related to accounts, procurement or inventory queries, providing timely and accurate information or escalating as needed
* Assist with ad hoc office administrative duties to support team efficiency
Requirements:
* Proven experience in accounts administration (minimum 2 years)
* Proven experience in inventory control, procurement support, or general office administration
* Experience working in a fast-paced environment and managing multiple companies or business units simultaneously
* Ability to work efficiently under pressure and prioritize competing tasks
* Familiarity with accounting software (e.g., Xero, QuickBooks, MYOB)
* Strong attention to detail and data accuracy
* Excellent organizational and time management skills
* Proficient in Microsoft Office (Excel, Word, Outlook) and general computer literacy
* Strong communication skills and a team-oriented approach
Salary DOE
Job Type: Full-time
Pay: From €32,000.00 per year
Experience:
* Accounts Administration: 2 years (required)
* Inventory control: 1 year (preferred)
Language:
* Fluent English (required)
Work authorisation:
* Ireland (required)
Work Location: In person
Expected start date: 03/11/2025