Job Title: Senior Office Coordinator
Responsibilities:
* Screen calls, enquiries and requests and handle them when appropriate
* Plan and schedule meetings and appointments
* Take minutes and track follow-up items at quarterly board meetings
* Organise and maintain office administration files and records
* Liaise with clients, suppliers, and other staff
* Assist with report and presentation preparation and editing as required
* Arrange travel, visas and accommodation
* Manage correspondence / Email
* Provide quality customer service
* Assist with transaction document arrangement, signature, piling, filing and sending out via courier
* Arrange transaction documents to be notarised / apostilled / legalised
* Organise and track original documents
* Prepare and pile various customer account opening forms, customs invoices,parsing duplicate contracts, etc.
* Assist with bank account opening
* Pile KYC requirements
* Perform all other ad-hoc duties assigned by senior management
Qualifications:
The ideal candidate will have a minimum of 5 years' relevant administrative / general business experience, preferably within the aviation industry.
Key Skills:
* Excellent interpersonal and communication skills
* Demonstrated experience in supporting senior-level executives
* Strong administration, planning/organisation and time management skills
* Ability to multitask
* Strong IT skills, especially in MS Office packages
* Ability to work on own initiative and to tight deadlines
* Fluent in English, additional languages a plus
* Enjoy working in a fast-paced, dynamic team environment
This role offers an opportunity to work with a talented team and contribute to the firm's success.