JOB SPECIFICATION
AHBRA seeks a Procurement Specialist to join its team and will hold a competition for the appointment of a person to this position. The post is based in our offices in Dublin 2. AHBRA operates a Blended Working Policy.
Reporting to the Head of Corporate Services, the Procurement Specialist will provide professional support across the procurement function as well as oversight of outsourced providers of facilities services to AHBRA. The primary focus of the role is managing overall procurement activity, but responsibilities will also include ensuring service providers for facilities and health & safety are meeting their regulatory and contractual obligations.
On the procurement side, the role will coordinate compliant, transparent and value-for-money purchasing processes, while contributing to robust contract management and supplier relationships. The role holder will play a key role in monitoring service levels, identifying opportunities for efficiencies, ensuring policies, procedures and regulatory requirements are consistently met.
KEY DUTIES & RESPONSIBILITIES
The duties and responsibilities of the successful candidate will include:
* Co-ordinate and prioritise procurement requests to plan, monitor and manage the pipeline of procurement
* Assess and manage procurement processes, tenders and procedures to ensure compliance with OGP policies and thresholds
* Contribute to setting practical strategies and objectives for the procurement function
* Maintain the contracts database to manage renewals, extensions and variations
* Develop and maintain procurement templates and ensure robust record-keeping for audit and compliance
* Promote awareness of procurement process across the organisation by providing guidance, training sessions and practical support materials
* Manage and track performance of the external providers of facilities services including maintenance, environmental reporting, health and safety to ensure they are meeting their regulatory and contractual obligations.
* Any other duties as directed from time to time.
ELIGIBILITY CRITERIA
Candidates must meet the following requirements prior to their appointment:
* Minimum of 2 years’ experience in Public Procurement
* Strong understanding of OGP procurement guidelines, e-tenders and contract management
* Qualification (Level 7 of NFQ) or equivalent experience in a relevant field such as procurement, facilities management contract administration
ESSENTIAL CRITERIA
The successful candidate will have:
* Track record of managing financial resources within approved budgets
* Skilled in effective communication and building and maintaining working relationships with various stakeholders
* Ability to manage confidential information with discretion
DESIRABLE CRITERIA
Previous experience in public sector or a regulated environment is advantageous, as well as relevant knowledge of Health and Safety compliance.
KEY COMPETENCIES FOR EFFECTIVE PERFORMANCE AT THIS GRADE
Applicants must demonstrate, by reference to specific achievements in their career to date, that they possess the following qualities, skills and knowledge required for the role of Procurement Specialist.
* Interpersonal & Communication Skills: Excellent communication skills with the ability to develop and maintain good working relationships and communicate effectively with a wide range of audiences including the ability to influence others to action.
* Teamwork: Contributes to the development of operational plans and leads the development of team plans fostering a collaborative team-working environment.
* Delivery of Results: Able to plan and prioritise work effectively while proactively identifying areas for improvement and developing practical suggestions for their implementation
* Analysis and Decision Making: Able to assess information regarding a problem, analyse the information and propose a solution.
* Specialist Knowledge: A high level of competency and experience in finance and compliance.
PAY SCALE
Senior Staff Officer Scale (Personal Pension Contribution) as of 1 August 2025: €57,322 – €58,689 – €60,356 – €63,491 – €65,363 – €67,690 (LSI1) – €70,030 (LSI2)
IMPORTANT NOTE
New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment, the successful candidate is a currently serving civil/public servant. The successful candidate will hold the internal title of Corporate Services Leader within AHBRA.
ELIGIBILITY TO COMPETE
Eligible candidates must be:
* A citizen of the European Economic Area.
* A citizen of the United Kingdom (UK).
* A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons.
* A non-EEA citizen who has a stamp 4 visa.
* A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa.
* A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa.
BLENDED WORKING
AHBRA is committed to excellence in the delivery of our broad range of services and to the quality of our customer service. In this context, AHBRA have implemented a blended working policy while maintaining our commitment to the delivery of the highest standard of services. All employees are entitled to apply for blended working of up to 40% remote working in the probationary period and 60% once probation is successfully completed.
HOURS OF ATTENDANCE
The standard business hours for AHBRA are 9am to 5pm, Monday to Friday.
ANNUAL LEAVE
The annual leave for this role is 23 days, increasing over time depending on service. This is based on a five-day week and is exclusive of statutory public holidays.
OTHER BENEFITS OF WORKING FOR AHBRA
* A permanent pensionable position
* Flexible working hours within defined limits
* Annual leave of 23 days increasing over time depending on service.
* A public sector salary with incremental pay progression (Grade 6 scale)
* Personal development opportunities through employer sponsored academic education, paid study leaves and in-house training and development programmes
* Dynamic and interactive work environment
* Career progression opportunities
* Facilitation of Tax Saver travel tickets and Bike to Work Scheme
* Bike parking onsite
* Modern city centre office, located near Merrion Square, Dublin 2, which is easily accessible by DART, and many bus routes
SUPERANNUATION, RETIREMENT & PRIOR PUBLIC SERVANTS
The minimum age at which pension is payable is 66 (rising to 67 and 68) in line with State Pension age changes.
Retirement Age: will be determined in accordance with the relevant government departmental circulars.
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