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At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Project Administrator to join our team out of our office in Cork, Ireland.
The Project Administrator provides administrative support to first-level managers and staff. Administratively manages phone calls, mail, and preparing of contracts, change orders, and project closeouts.
We'll rely on you to:
* Answer incoming phone calls regarding contracts/invoices, take messages, forward calls, and attempt to resolve issues without interrupting managers or department members.
* Maintain clear and consistent filing systems, both electronic and paper.
* Create and maintain databases, logs, reports, and filing systems for quick and efficient access.
* Sort and distribute incoming purchase orders, change orders, invoices, and contracts.
* Write contracts and invoices, providing necessary backup documentation accurately.
* Receive quotes from subcontractors, prepare contracts, and follow the work order flow process once approved by the project manager.
* Order materials as necessary.
* Follow up with subcontractors regarding lien releases, invoicing, and final billing.
* Update customers on project status via telephone, email, or postal mail.
* Track invoices from subcontractors.
* Follow up with subcontractors to ensure satisfaction.
* Support the receptionist with phone calls and visitors.
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!
Qualifications & Requirements
* Minimum of 2-4 years of relevant industry experience.
* Extensive contract experience in the construction industry.
* Proficiency in Microsoft Office Suite, Word, Excel, Prolog, and Timberline.
* Ability to multitask efficiently, highly organized, with strong attention to detail.
* Proven experience in writing, editing, and communication skills.
About Us
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative solutions for the biotechnology and pharmaceutical industries. We provide consultancy, architecture, engineering, project controls, construction management, and compliance services, enabling clients to develop and manufacture life-impacting products. Our newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services across various sectors, including data centers, life sciences, and high-tech industries. IPS has over 3,000 professionals in more than 45 offices across 17 countries.
All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic information, veteran status, marital or citizenship status, or any other protected status. IPS is an equal opportunity employer.
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