Job Title:Facilities & Tooling AdministratorReports to:Facilities Lead H2Location:Atlantic Aviation Group, Shannon Airport, Shannon, Co ClareAtlantic Aviation GroupWith nearly 60 years of experience, Shannon based Atlantic Aviation Group (AAG) is one of Europe's leading independent aviation solution providers. The company has a strong reputation of providing customers with a complete range of solutions including; aircraft maintenance & modifications, technical, engineering and design services, logistics and material solutions and international training. This reputation is built on a proud history and tradition of superior craftsmanship, technical expertise and continuous training, which is supported by our flexible, open and partnership-based customer relationships.The company provides a range of aviation solutions including; Part 145 Aircraft Maintenance, MAA Part 145 Defence Services, and the EASA Part 147 Atlantic Aviation Training Academy which provides aviation training to airlines, MRO's and companies around the world.AAG have an exceptional opportunity for a highly-motivated career focused and ambitious Facilities & Tooling Administrator seeking a role in a challenging, fast-paced and rewarding environment. Our aim as a team is to attract and develop key talent across all levels of our growing aviation business.Duties and responsibilities are, but not limited to the following:Essential Job FunctionCoordinating daily activity with the onsite Facilities & Tooling Teams and Contractors.Scheduling Planned Preventive Maintenance WorksDispatching Reactive Works to the on-site team or to off-site Contractors.Uploading facilities & Tooling documentation to the ERP System.Monthly reporting and analysis of Facilities actives i.e., KPI's & expenditure.General administrative duties to support the Facilities Team.Research and purchasing of Tooling & Equipment.Monthly reporting and analysis of Tooling activities i.e., KPI's & expenditure.General administrative duties to support the Tooling Team & Operations team departments.Create and maintain a database of tooling and equipment Suppliers.Participate in continuous improvement projects. As directed by the Facilities Lead.Key ResponsibilitiesCoordinate with approved contractors for planned and reactive maintenance, ensuring adherence to company standards and SLAs.Arrange site access, inductions, and permits for contractorsMonitor contractor performance and report any service or safety concernsRaise purchase orders for facilities materials, tooling, and supplies in line with procurement policies.Process contractor and supplier invoices, ensuring accurate coding and approval in line with finance procedures.Track expenditure against budgets for facilities and tooling activities.Maintain documentation to support audits and regulatory inspectionsManage daily requests and tasks through the CAFM (Computer-Aided Facilities Management) system, ensuring timely allocation to internal teams or contractors.Candidate RequirementsA minimum of 2 years administrative experience, preferably in a Facilities or a Tooling Department is requiredProficient in use of MSOffice applicationsDetail oriented with exceptional time management and multi-tasking abilityExcellent coordinating and organizational skillsAbility to work independently and meet schedulesExcellent verbal and written communication skills, including strong interpersonal skills, teambuilding skillsPrevious experience in facilities administration, maintenance coordination, or tooling supportUnderstanding of contractor management processes, procurement procedures, and basic accounting principles.Fluent in English (written and spoken)Typical Working ConditionsMust satisfy and maintain the required medical standard.Work is performed at the AAG Hangar in Shannon.PPE is provided by AAG, and its use is mandatory in the performance of your work.Must satisfy and maintain airport security requirements.If you feel your skills and experience meet the requirements of this position, we look forward to hearing from youAtlantic Aviation Group reserves the right to close the role prior to this date should a suitable applicant be found.As a growing and ambitious organisation, we are always interested in speaking to individuals about their next career move. If this is not the right position for you but you would still like to find out more about working for Atlantic Aviation Group, please contact us.Equal Opportunities EmployerAtlantic Aviation Group is an equal opportunities employer. The people of Atlantic Aviation Group are the foundation of its success and we believe that employing a diverse workforce is key to this success. As an equal opportunity employer, we will consider all suitably qualified applicants regardless of nationality, religion, ethnic origin, gender identity or expression, religion or beliefs, age, sexual orientation, or disability. We value your passion, energy, and creativeness.One of our company values is to provide a people focussed environment with a strong sense of community, where individuals feel safe, valued, and engaged. We are committed to accommodating individuals with disabilities through our recruitment process and encourage any candidates to tell us about any adjustment requirements.AgenciesAtlantic Aviation Group does not accept unsolicited CVs from 3rd party recruitment agencies without a written agreement in place. Atlantic Aviation Group is not responsible for any fees related to unsolicited CVs and no fee will be paid should the candidate be hired by Atlantic Aviation Group.Data PrivacyOur full data privacy notice outlining how data will be processed as part of the application procedure for applicable locations is available here: Privacy Policy – Atlantic Aviation Group.By submitting your application, you are agreeing to our use and processing of your data as required.About Atlantic Aviation GroupAtlantic Aviation Group is an independent aviation solutions company providing comprehensive maintenance, modification and support services to operators around the world. Our services include Part 145 Maintenance Repair and Overhaul (MRO), Part CAMO, Part21J Design Services and Part 147 training solutions across two facilities in Shannon, Ireland.