IMS Administrator & Data Analyst – Dublin
Location: Dublin, Ireland – Hybrid
Employment Type: Full-time
Department: H&S, Quality & Compliance
About Our Client
Our client is a leading international manufacturer in the construction and building materials sector. With a strong presence across Europe and globally, they deliver high-quality, innovative products and services that support sustainable construction and infrastructure. This role is part of their roofing and waterproofing division, helping drive operational excellence and continuous improvement.
The Role
We are seeking an experienced IMS Administrator & Data Analyst to manage and improve the Integrated Management System (IMS), covering Quality, Compliance, and Health & Safety. You will also provide data‑driven insights to support decision‑making, risk management, and performance improvement across the division. This role reports to the Divisional HS Manager & Compliance Manager.
Key Responsibilities
Integrated Management System (IMS) Administration
Manage & maintain systems and documentation of the divisional Safety Strategy ‘Think Safe, Act Safe’ and Safety Management System (SMS).
Maintain and update documentation for ISO 45001 and ISO 37301.
Coordinate IMS document control, versioning, approvals, and accessibility across departments.
Ensure compliance with statutory, regulatory, industry, and customer‑specific requirements.
Manage corrective and preventive action systems (CAPA) and track closure.
Support risk management processes including hazard identification, environmental aspects, and compliance risks.
Facilitate and support external, internal, customer, and regulatory audits.
Maintain records, logs, registers, and evidence repositories (digital + physical).
Oversee training and competence records within the IMS.
Data Analysis & Performance Reporting
Collect, validate and analyse data relating to Quality, Compliance, H&S, and operational performance.
Develop dashboards, KPIs, and trend analyses (e.g., defects, incident rates, audit findings).
Lead data deep‑dives to identify root causes and performance improvement opportunities.
Prepare monthly and quarterly reports for management review meetings.
Maintain master data integrity across H&S & Compliance systems.
Health & Safety (HS) Support
Maintain and improve the H&S data collections processes and system.
Maintain and improve data driven reports and presentations for management reviews.
Work with business unit and site teams to collect and analyse H&S performance data.
Maintain the division SMS policies, standards, procedures, guidance, and KPI records.
Analyse KPI trends (AIR, LTAs, near misses, unsafe conditions and acts, Behavioural Safety Visits, etc.).
Support the division communications strategy and training programmes.
Ensure timely closure of H&S corrective actions and follow‑up.
Compliance Management Support
Maintain Compliance Reporting, working with business units for data collection and correlation, and presentation for management review.
Develop standard metrics with corresponding dashboards.
Communicate Compliance information within the division.
Support Compliance Audits and resolution of non‑conformances to defined time‑frames.
Support implementation of ISO 37301 compliance requirements:
obligations management
compliance risk assessments
monitoring and reporting
Support identification and management of regulatory changes relevant to manufacturing operations.
Support due diligence activities and compliance verification within business units.
What We’re Looking For
Degree in Quality Management, Business Administration, Engineering, Data Science or related field.
2–5 years’ experience in an IMS, Quality, Compliance, or HSE role within manufacturing.
Experience with ISO standards (ISO 9001 and ISO 45001 required; others advantageous).
Microsoft office skills (advanced): Word (document creation and formatting), PowerPoint (presentation creation and formatting), Outlook (email management and scheduling).
Technically proficient and experienced with SMS/QMS/IMS software or ERP systems.
Full clean driving licence and ability to travel to sites.
NEBOSH or equivalent safety qualification.
Experience in regulatory compliance frameworks (e.g., REACH, RoHS, product‑specific laws).
Strong analytical and problem‑solving ability.
Data modelling, data visualisation, and KPI development.
Understanding of manufacturing processes and quality techniques.
Document control and audit management.
High attention to detail and organisational skills.
Ability to work cross‑functionally and influence without authority.
Strong communication skills (written and verbal).
Proactive, self‑driven, and improvement‑focused.
Ability to manage multiple priorities under tight timelines.
Why Apply?
Be part of a global leader in construction materials, driving quality, compliance, and safety improvements.
Work in a supportive, collaborative environment with professional development opportunities.
Competitive salary and benefits package, flexible working options, and a healthy work‑life balance.
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