Facilities & Estates OfficerLocation:DublinContract:Full-time, permanentHours:Full working weekPay:€50,000 - €52,000 per annumRole PurposeThe Facilities Executive will ensure the safe, efficient, and compliant operation and maintenance of the organisation's estate, across multiple sites if required. You will manage both "soft" and "hard" facilities services, coordinate contractors and suppliers, support upkeep, compliance, and contribute to property and lease management. The role will support the delivery of high-quality facilities services that meet public-sector standards and stakeholder requirements.Key ResponsibilitiesManage and coordinate all soft-services (e.g., cleaning, security, waste management, reception/visitor services, post/mail handling) across the estate.Oversee hard-services maintenance tasks relating to building infrastructure (e.g., plumbing, heating, electrical systems, building fabric repairs, HVAC, fire safety, general upkeep), ensuring compliance with health, safety, and statutory regulations.Manage relationships with third-party contractors and suppliers; prepare and oversee contracts, monitor service delivery, performance, and compliance with agreed standards.Plan, schedule and coordinate maintenance, ad-hoc repairs, refurbishment or renovation projects; liaise with stakeholders to ensure minimal disruption to operations.Manage facilities budgets, procurement of goods and services related to building maintenance and soft-services, ensuring cost-effectiveness and value for money.Ensure workplace health, safety, fire safety and environmental standards are maintained across all sites; manage risk assessments and compliance reporting.Handle occupancy and space management, including managing shared facilities, utilities, and user comfort; support events or special requirements when needed.Maintain accurate records, documentation and reports on maintenance, compliance, service delivery, budgets, and contractor performance; provide management reports as required.Act as the first point of contact internally for facilities issues and user enquiries; help deliver a safe, clean and professional environment for staff, visitors and stakeholders.Skills & Experience RequiredProven experience in facilities management including both soft-services and building maintenance (hard-services) ideally within a public-sector, multi-site or complex organisation.Strong contract and supplier management skills; ability to coordinate third-party services and monitor performance.Good knowledge of health, safety, fire and environmental regulations relevant to building management.Excellent organisational, planning and problem-solving skills; ability to prioritise tasks across a diverse workload.Budget management and procurement experience, ensuring cost-effectiveness and value for money.Strong communication and interpersonal skills able to liaise with staff, contractors, stakeholders and suppliers effectively.Proficiency with IT and relevant software tools (e.g., maintenance scheduling, service-management platforms, record-keeping systems).Flexibility, ability to respond to ad-hoc maintenance issues, emergency repairs, out-of-hours requests as required.Why This Role MattersFacilities management is critical to ensuring that public-sector buildings are safe, functional, and welcoming. A well-managed estate supports operational efficiency, staff wellbeing, compliance, and service delivery. This role offers the opportunity to deliver real impact across multiple services and sites and to be part of a team delivering high-quality facilities services within a public-sector environment.