Overview
Our client is a global automotive company headquartered in Singapore with operations in Australia, Ireland, Japan, and Singapore. They specialize in the importation of high-quality used vehicles from Japan.
Responsibilities
* Directly reporting to the CEO, your main responsibilities are:
* Serve as the primary point of contact for communication between the CEO and management team, fostering cross-departmental collaboration and ensuring clear, consistent messaging across the organization.
* Oversee day-to-day office operations to ensure a well-organized, efficient, and professional working environment.
* Support the team by managing calendars, coordinating meetings with the CEO, and handling confidential correspondence with discretion and professionalism.
* Prepare meeting agendas, take detailed minutes, and track action items to ensure timely follow-up and execution.
* Draft, format, and distribute internal communications and company announcements, working closely with senior leadership and department heads.
* Represent the CEO in meetings as required, documenting discussions and summarizing key takeaways and action points.
* Act as an HR function to support recruitment, onboarding, employee engagement initiatives, and maintaining up-to-date HR records.
* Liaise with the finance department to support payroll preparation by ensuring accurate and timely submission of employee timesheets, leave records, and any relevant updates.
Qualifications
* Fluent in English and Mandarin, both spoken and written, with excellent communication skills in both languages.
* Ability to translate complex documents and communications between English and Mandarin.
* Minimum 7 years of experience in a similar role or executive support role, preferably supporting C-level executives.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools.
* Excellent organizational and multitasking abilities to manage complex schedules and competing priorities effectively.
* High attention to detail and ability to manage confidential information with discretion.
* Outgoing personality with excellent interpersonal and networking skills to build strong relationships with internal and external stakeholders.
* Strong time management skills with the ability to work under pressure and meet deadlines in a fast-paced environment.
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