Job Description: Project Coordinator (Fluent Dutch and English required)
Location:
Hybrid, Dublin (Ireland) - based (2 days a week in the office).
Reporting to:
PMO Manager
About the Role
We are seeking a proactive and detail-oriented Project Coordinator who can thrive in a fast-paced environment and manage ambiguity with confidence. This is a hands-on delivery role requiring strong organisational skills, accuracy, and the ability to manage multiple priorities effectively.
You will support the Project Management Office by coordinating technical resources, customer engagements, governance activities, documentation, and billing. Working closely with engineers, consultants, service delivery managers, account managers, and partner teams, you will ensure projects are scheduled efficiently, meet objectives, and deliver a consistent, positive customer experience.
This role is ideal for someone who is resilient, resourceful, and eager to develop into a Junior Project Manager.
Responsibilities
* Coordinate scheduling for technical resources, customer appointments, workshops, and project activities across regions.
* Act as a central point of contact for customers and internal teams regarding timelines, readiness, and logistics.
* Organise small professional services engagements and low-complexity projects, ensuring documentation and approvals are complete.
* Maintain PMO administration including action logs, RAID items, documentation repositories, and reporting.
* Ensure project documentation (SoWs, design documents, sign-offs, UAT, handover packs) is accurate and delivered on time.
* Support governance and compliance with stage gates from Sales → Delivery → Support.
* Manage billing activities, validate milestones, and liaise with Finance for accurate invoicing.
* Track progress and communicate updates to PMs, stakeholders, and customers.
* Respond quickly to changes in requirements or resource availability with minimal disruption.
* Contribute to process improvements and help refine templates and workflows.
* Support Project Managers with documentation, customer communications, and project closure.
Essential Skills & Experience
* Degree or Diploma in Business, IT, or related field (or equivalent experience).
* 1–2 years in a fast-paced coordination, scheduling, administration, or service delivery, ideally in technology or professional services.
* Proven ability to manage calendars and coordinate resources effectively.
* Experience supporting projects and maintaining reports and logs.
* Proficiency in MS Office and collaboration tools (Teams, SharePoint).
* Ability to work independently and make decisions in ambiguous situations.
* Excellent communication skills in English and Dutch is a must have. While not essential, French is advantage.
Key Personal Attributes
* Proactive & Self-Motivated: Takes initiative and ownership.
* Adaptable & Resilient: Thrives in fast-paced, changing environments.
* Organised & Detail-Oriented: Maintains accuracy under pressure.
* Strong Communicator: Clear and confident in written and verbal communication.
* Collaborative: Works effectively with cross-functional teams.
* Problem-Solver: Quickly identifies issues and proposes practical solutions.
* Customer-Centric: Committed to delivering a positive customer experience.
Career development
* This role offers a clear path to Junior Project Manager within 12–18 months for high performers.
Company information
CWSI was founded in 2010 with the purpose of empowering the world to work securely from anywhere. Since organisations first began using smartphones and tablets, we've been enabling employees to work productively and securely on any device without compromising security, privacy, or user experience. We are independent and agnostic, helping our clients maximise the business benefits of the devices, applications, and data they use, regardless of platforms, form factors, operating systems and carriers. We use our technical and service expertise to design, deploy and manage a range of solutions from industry-leading software partners, alongside our own proprietary Digital Employee Experience platform (Workplace).
From our offices in Ireland, the UK, the Netherlands, Belgium, and Luxembourg, the CWSI Group (incorporating BLAUD and Mobco) is trusted to provide security, compliance, and mobility solutions to some of Europe's most respected organisations in both the public and private sector, either directly or through our channel partnerships.
Services
* Consulting Services
* Technical Services
* Support Services
* Managed Services
* Secure Application Development
Accreditations and Memberships
* ISO27001 certified
* Cyber Essential Plus and Cybersecurity Made in Europe accredited
* Microsoft Modern Workplace and Security designations
* Member of MISA [Microsoft Intelligence Security Association] – of only 400 worldwide
* Microsoft Security Partner of the year 2020, 2022 & 2025
* Samsung Knox Managed Service Provider
* Founding member of the Enterprise Mobility Experts Alliance (EMEA)
* Deloitte Best Managed Company 2021 and 2022
* Deloitte Fast50 Company 2021 and 2022