We use technology to solve problems in spaces, light, and more things to come... for our customers, our communities, and our planet.
Acuity Inc. (NYSE: AYI) is a market-leading industrial technology company.
We use technology to solve problems in spaces, light, and more things to come.
Through our two business segments, Acuity Brands Lighting and Lighting Controls (ABL) and the Intelligent Spaces Group (ISG), we design, manufacture, and bring to market products and services that make a valuable difference in people's lives.
We are positioned at the intersection of sustainability and technology.
Our businesses develop technology that helps save our customers energy and reduce their carbon emissions.
We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and location-aware applications.
Job Summary Acuity's Digital Centre of Excellence in Cork, Ireland, serves as a central hub for research and development, bringing together all of Acuity's technologies.
The Department Administrative Assistant is a key member of the Cork site team, responsible for ensuring smooth day-to-day operations across office administration, HR support, event planning, facilities, health safety, marketing logistics, and employee experience.
This highly collaborative role supports multiple functions and plays a central part in maintaining an efficient, welcoming, and well-run workplace.
The position partners closely with local leadership and cross-functional teams to deliver exceptional operational support.
This is a part-time role, working Monday through Friday from 10:00 AM to 2:00 PM.
This is a 4-month contract position, with the potential for extension and conversion to a full-time role.
The position is fully onsite.
Key Tasks Responsibilities (Essential Functions) Office Administration Site Operations — Serve as the primary point of contact for office needs, manage general admin tasks, oversee desk labeling, coordinate VP travel, and support expense/travel guidance.
Facilities Office Management — Manage badge access, visitor logging, room bookings, package handling, building issue logs, stationery and supply ordering, refreshments, snack/fruit orders, coffee machine refills, and cleaner coordination.
Maintain site guides and ensure a well-run office environment.
HR Support — Coordinate new-joiner meet-ups, assist with onboarding and training logistics, and manage parking reimbursements.
Marketing Communications Support — Prepare swag bags, restock promotional items, support town hall logistics (PPT, setup, connections), assist with internal comms visuals, and support media event logistics.
Special Events Social Activities — Coordinate catering, manage event room bookings, support travel for events, plan summer/winter parties, and maintain the social events calendar.
Health Safety — Track compliance, conduct site inspections, coordinate fire/first aid/ergonomics training, maintain signage, support EHS onboarding, and manage hazard/incident reporting.
Skills and Minimum Experience Required Associate's Degree, Technical Degree or equivalent 3+ years experience Experience supporting multi-functional office operations, facilities, HR coordination, or event management preferred Strong organizational and multitasking abilities Excellent verbal and written communication skills.
Strong attention to detail and follow-through.
Ability to manage confidential information with discretion.
Comfortable coordinating events, logistics, and vendors.
Proficiency with Microsoft Office and general office systems.
We value diversity and are an equal opportunity employer.
All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law.
Accommodation for Applicants with Disabilities: As an equal opportunity employer, Acuity Inc. is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans.
If you have difficulty using our online system due to a disability and need an accommodation, you may contact us at **************, select option 4.
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Acuity Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
Acuity Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
This includes any Agency that is an approved/engaged vendor, but does not have the appropriate approvals to be engaged on a search.