Posted: 16 June
The role
Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide full administrative and operational support to the Director. The ideal candidate will be able to handle confidential matters, manage schedules efficiently, and ensure smooth day-to-day operations. This role follows a 5-day work week and may require flexibility to work beyond office hours when necessary to support the Director’s schedule.
Key Responsibilities
Manage and maintain the Director’s calendar, appointments, and meetings
Coordinate internal and external meetings, including preparation of agendas and minutes
Handle email correspondence, phone calls, and communication on behalf of the Director
Arrange travel bookings, accommodation, and itineraries
Prepare reports, presentations, and documents as required
Assist in project coordination and follow-up on action items
Maintain proper filing systems (both physical and digital)
Liaise with internal departments and external stakeholders
Handle confidential information with discretion and professionalism
Perform ad-hoc duties as assigned by the Director
Requirements
Diploma or Degree in Business Administration or related field
Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
Excellent organizational and time management skills
Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to multitask and work under pressure
High level of integrity and confidentiality
Able to work independently with minimal supervision
Additional Information
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.
We regret to inform that only shortlisted candidates would be notified.
We look forward to having you as a part of our Beverly Hotel Elements family!
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