Executive Assistant Job Description
As a highly skilled Executive Assistant, you will provide comprehensive administrative support to our leadership team. This role requires a high degree of autonomy, discretion, and professionalism.
Key Responsibilities:
1. Diary Management: Manage complex diaries for senior executives, including scheduling meetings, appointments, and travel arrangements. Ensure accurate and up-to-date information is maintained at all times.
2. Travel Arrangements: Coordinate domestic and international travel, including flights, hotels, and transportation. Handle any last-minute changes or cancellations with ease.
3. Meeting and Event Planning: Plan and execute corporate events, conferences, and meetings. Ensure all logistical details are taken care of, from venue selection to catering and audiovisual equipment.
4. Communication Support: Prepare drafts, presentations, and proposals as required. Utilize excellent communication skills to draft correspondence, reports, and other documents.
5. Administrative Tasks: Provide administrative support, including data entry, record-keeping, and filing systems maintenance. Maintain confidentiality and handle sensitive information with discretion.
Requirements:
• At least 2 years of experience as an Executive/Personal Assistant at Managing Director or Senior Executive Level
• Leaving Certificate standard education (Post Leaving Cert education preferable)
• Friendly and professional demeanor
• Ability to work with confidential information
• Excellent attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience supporting a team
• Superior relationship-building skills
• Ability to stay calm under pressure
• Self-motivated and proactive individual
If you are a highly organized and detail-oriented individual with exceptional communication skills, we would love to hear from you.