Part-Time (21 hours per week) Office Administrator
The Organisation
Windmill provides supports for c 70 adults with mild to moderate intellectual disability through our Day Services and Independent Living Programmes. Our dedicated team of 57 staff currently offer day services at our three locations in Wexford town.
Our Mission
To empower the people, we support, by providing a service which enhances their lives through a responsive, proactive, and collaborative approach to meeting their needs, wishes, and choices.
Our Vision
To enable those, we support, to be valued as equal citizens in status, rights and opportunities in the same way as every other person.
Our Core Values
We act in the best interest of those we support, ensuring the person is at the centre of all we do.
We value each person as an equal participant and as an equal citizen.
We act with respect, dignity, integrity, transparency, honesty, and openness subject to our responsibility for confidentiality.
We listen to and work with all stakeholders.
We work efficiently and effectively, set standards and adhere to them.
We build capacity, capability and seek to grow, improve and innovate.
We are flexible and able to adapt as necessary.
Purpose of the Role
Reporting to the Head of Finance and HR, the successful candidate will join an existing team of two staff members. The purpose of the role is to provide comprehensive administrative and clerical support to ensure the efficient operation of the office. To assist with HR-related functions such as recruitment, employee relations, and compliance with employment legislation.
Key Responsibilities
Office Administration:
* Receptionist and dealing with/redirecting incoming telephone calls.
* Manage day-to-day office operations, including petty cash.
* Prepare reports, presentations, and other documents as required
* Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality.
* Order and maintain register of office supplies and equipment.
* Support internal communication and coordination across departments.
* Handle general inquiries from people who access the Service, their families/carers; staff and visitors in a professional manner.
* Perform other administrative duties as assigned by management.
Human Resources Support:
* Assist with recruitment processes (posting vacancies, scheduling interviews, issuing contracts)
* Maintain and update employee records, both physical and digital, ensuring compliance with data protection (GDPR).
* Assist Managers with documentation required for the induction process for new hires.
* Track employee attendance, leave and other HR metrics
* Support HR in the development and implementing policies, etc.
Skills and Competencies
* Strong organisational, multitasking and time-management skills.
* Excellent communication and interpersonal skills.
* Excellent written and verbal communication abilities.
* Attention to detail and high level of accuracy.
* Ability to maintain confidentiality and handle sensitive information.
Qualifications & Experience
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Proficiency in using Google Drive.
* Proven experience in office administration and, ideally HR support (minimum 2 years).
* Knowledge of employment legislation and HR best practices would be advantageous.
Note: This list is not exhaustive and will evolve in line with the ongoing changes in the successful applicant's needs.
The deadline for applicants is 20th October 2025
If interested please contact for a Job Application form or phone
Job Types: Part-time, Permanent
Pay: €14,961.00-€18,483.00 per year
Expected hours: 21 per week
Benefits:
* Bike to work scheme
* Company pension
* Employee assistance program
* Sick pay
Work Location: In person