IT Project & Process Coordinator - UPMC Ireland
Location: Swift Square One
Job type: Permanent
Overview of role:
UPMC Ireland is currently recruiting an IT Project & Process Coordinator to join our expanding team. The successful candidate will be responsible for ensuring effective coordination, documentation, and communication across various IT initiatives. This position is ideal for a highly organised individual with a strong attention to detail, excellent communication skills, and the ability to work across time zones (primarily Irish and Central European US). Please note: This is strictly an administrative role with no direct project management responsibilities.
Primary Duties and Responsibilities:
* Support the IT department in its delivery of projects.
* Coordinate resource availability and logistics to support the execution of IT projects.
* Assist with the management of purchase orders and invoices.
* Organise and maintain document repositories ensuring up-to-date version control.
* Support the onboarding process for project team members by ensuring access to relevant systems and tools.
* Maintain and administer the Portfolio Management System and ensure data accuracy.
* Liaise with internal departments including procurement, finance, and HR as required.
* Support the business in compiling submissions for vendor security reviews when onboarding new systems, equipment or applications.
* Coordinate the vendor security review board.
* Monitor vendor security reviews from initiation to completion.
Qualifications & Experience:
* 1–3 years’ experience in an administrative, coordination, or project support role, preferably in a clinical, technical or IT environment.
* Working knowledge of IT concepts and terminology.
* Proficient in Microsoft Office applications and project tools such as MS Project or Smartsheet.
* Excellent interpersonal, verbal, and written communication skills.
* Strong organisational and multitasking capabilities, with high attention to detail.
* Demonstrated flexibility to manage changing priorities.
* Experience in clinical setting is advantageous.
* Bachelor’s degree in Information Technology, Business Administration, or a related discipline is advantageous.
* A valid driving licence is required.
* Must be eligible to work in Ireland without sponsorship.
Working Pattern: 39 hours per week during normal working hours.
Why UPMC?
* Be part of a global healthcare leader committed to excellence and innovation.
* Work in a dynamic IT environment supporting transformative technology initiatives.
* Gain exposure to best practices in project coordination, compliance, and stakeholder communication.
* Opportunities for professional development and growth within a supportive team environment.
How to Apply: Please submit your CV and a short cover letter outlining your relevant experience and motivation for applying to this role. We look forward to learning how you can contribute to our team at UPMC Ireland.
*There will be no line management responsibilities with this position.
Occasional travel to other UPMC sites may be required.
Equal Opportunity Statement and Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC, we provide a total rewards program that is market competitive, fair, and offers growth opportunities for all colleagues.
* Compensation: Competitive pay, including base, performance-related, and premium pay where applicable.
* Benefits: Fully paid maternity and paternity leave, a competitive Pension Plan, company-funded Death in Service Benefit (x3), and Critical Illness cover up to age 66.
Performance and Recognition: Rewards for performance supporting UPMC’s goals through our annual ACES program.
Work-Life Balance: Up to 27 days of annual leave, flexible working arrangements.
Development and Career Opportunities: Support for continued learning and career advancement.
About UPMC:
UPMC is a renowned multinational academic medical centre dedicated to people-focused care, innovation, research, and education. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC operates globally through its UPMC International division, including facilities in Ireland. In Ireland, UPMC has provided high-quality healthcare since 2006, with facilities across Waterford, Dublin, Clane, Kilkenny, and other locations, including outpatient and specialist services.
#J-18808-Ljbffr