The HR and Office Administrator Graduate will be a pivotal position associated with the successful day to day running of the office at Shaw Commercials, reporting directly into the Operations Manager.
The HR and Office Administrator is responsible for providing high-level administrative support to ensure smooth daily office operations, manages external service providers, facilitates internal communications, and lead human resources administrative tasks. This is an ideal role for a HR Graduate or HR specialist at the early stages of their career.
Essential Duties and Responsibilities
Duties and responsibilities include the following. Other duties may be assigned.
HR
· Manage employee time and attendance using Timepoint system to ensure accuracy and compliance with all company polices.
· Play a key role in the recruitment process, including portal management, active involvement in selection and interview process, managing all communications, together with issuance of heads of terms and contracts of employment.
· Assist with the recruitment of overseas employees, residence applications as well as work permits. Managing correspondence with overseas recruits, including remote interviews etc.
· Organize and coordinate the onboarding and induction process of new employees.
· Assist with offboarding and exit interviews for leaving staff.
· Facilitate the coordination of partnerships and relationships with colleges, scholarships, internships, work experience and placements.
· Conduct reference checks as part of the recruitment process to verify candidate information.
Office
· Provide high-level administrative support to manage the day to day running of the office to include printing, scanning, opening mail, office supply inventory, sponsorship requests, company phones etc.
· Coordinate and prepare internal and external meetings and bookings, conducting and coordinating similar requests.
· Handle incoming calls, take messages, and manage all mail and correspondence efficiently.
· Meet and greet, customer, vendors and visitors to the site.
· Take care of booking accommodation, flights, and meetings when needed, making sure everything runs smoothly.
· Ensure the coffee dock, canteen, meeting rooms, and general office areas are maintained to a high standard—clean, presentable, and well-stocked with necessary supplies such as refreshments and consumables.
· Manage external providers for everyday workplace deliveries and services, including hygiene supplies, linen/mat exchanges, coffee machine maintenance, and general upkeep of shared areas.
· Maintain all site notice boards to ensure they only have relevant and up to date information.
· Create and distribute the communication of the our weekly updates to keep employees engaged and informed.
· Collaborate with the team to support organizational projects or events as necessary.
· Oversee the scheduling of first aid box checks and ensure timely ordering and replenishment of first aid supplies.
· Assist in the organization of learning and development activities as required.
· Perform other clerical tasks as needed.
Job Types: Full-time, Permanent, Graduate
Pay: €29,000.00-€32,000.00 per year
Benefits:
* Bike to work scheme
* Company events
* Company pension
* On-site parking
* Sick pay
Work Location: In person