Receptionist Administrator Job Description
About the Role
We are seeking a highly organized and detail-oriented Receptionist Administrator to join our team. The successful candidate will be responsible for ensuring the smooth operation of the reception area and providing administrative support to our Site Lead Team.
Key Responsibilities
* Welcome and greet corporate clients, customers, and visitors to the office.
* Manage the front desk, keeping the reception area tidy and well-organized.
* Administrative Support: Assist with scheduling meetings, managing correspondence, and organizing documentation.
* Expense Handling: Manage and process expense reports for the Site Lead Team, ensuring accuracy and timely submission.
* Canteen Maintenance: Ensure the canteen is clean, stocked, and organized at all times.
* Meeting Set Up: Ensure meeting rooms are set up as required, including refreshments.
* Ad Hoc Requests: Support the site with various ad hoc requests, including arranging catering and staff celebrations.
* Key Lockbox Management: Manage keys, both physical access and using the software tracking system.
* Visitor Coordination: Facilitate visitor travel arrangements, including booking accommodation and transportation.
* Communication: Serve as the primary point of contact for visitor inquiries, providing information and assistance as needed.
* EHS: Conduct monthly safety audits of the admin and canteen areas.
* EHS: Support Engineering/EHS with visitor EHS documentation when necessary.
* Record Keeping: Maintain accurate records of visitor logs, expense reports, and other administrative documentation.
* Regulatory Affairs Administration: Liaise with international Regulatory Affairs colleagues to ensure that required regulatory documents for product registrations are prepared correctly.
Requirements
* Excellent communication and interpersonal skills.
* Strong organizational abilities and proficiency in MS Office suite.
* Familiarity with expense handling, visitor coordination, and basic catering management.
* Detail-oriented, proactive, and able to multitask effectively in a fast-paced environment.
* Flexibility to handle ad hoc requests.
* Leaving certificate or equivalent; additional qualifications in administration or related fields are advantageous.
* Proven experience in a front desk or administrative role, preferably within a biopharma or GMP environment.
What We Offer
A dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.