Procurement Coordinator & Fleet Manager
About Mitie:
Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK.
These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements.
Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy.
We work with a wide range of private and public clients to create great work environments, which resulted in Mitie winning 4 awards in the **** Facilities Management Awards, including Total FM Service Provider for the third year in a row.
We have also won 3 awards in the Workplace Excellent awards in **** – Best in CSR, Manager/Leader of the Year, Excellence in Learning & Development – over 1,000 employees.
Mitie have been awarded the IBEC Keep Well Mark in ****, **** and **** for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row.
We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development.
Our premise is simple: the exceptional, every day.
The job in a nutshell:
An exciting opportunity has arisen for a full-time "Procurement Coordinator & Fleet Manager" to join the small but expanding procurement team on a permanent basis, supporting the significant growth of the business which has occurred over the last number of years into the future.
Reporting to the Procurement Manager, the ambitious individual will have responsibility for developing and managing supplier relationships and the supplier network in line with the company purchasing policy, negotiating and implementing contracts, sourcing best practice and continuous improvement.
In addition, the Procurement Coordinator & Fleet Manager will be responsible for day-to-day management of the fleet.
Key responsibilities:
Develop and manage procurement procedures
Ensure compliance with procurement policies
Source and evaluate suppliers in accordance with company policies
Negotiate contracts and monitor supplier performance
Maintain accurate supplier records and pricing database
Manage vendor relationships
Resolve supplier queries
Coordinate the delivery of goods and services as and when required
Maintain procurement records and databases
Negotiate supplier price reductions
Correct & maintain fleet list
Act as main point of contact for Ayvens, Transpoco & Safely
Liaise with new & current drivers
Review returned vehicles and arrange appropriate care
Organise rentals when required
Work with Business Development team for new tenders
Support with (De)mobilisation of contracts
About you:
Great team player with good organisational skills
Strong commercial and contract negotiation skills
Demonstrated ability to effectively prioritise and manage multiple tasks to meet targeted deadlines
Excellent verbal and written communication skills
Self-starter with a strong work ethic, ability to exercise good judgment, results-oriented and has strong attention to detail
Strong organisational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis;
Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment;
Ability to challenge the status quo with a continuous improvement mindset;
Self-driven with a hunger for learning and development and doing things right the first time;
Strong IT Skills – Microsoft Office, Excel & PowerPoint
Enthusiasm, resilience & drive;
Demonstrated working knowledge of sourcing and procurement methodologies, concepts, and P2P process and controls;
Proven experience in commercial resolutions and problem solving with vendors in Facilities/Construction environment is desired;
Minimum of 2 years' experience in vendor management / sourcing functions, preferably in a Facilities Management and EU regulated environment.
Company Benefits:
25 days annual leave
Annual leave purchase scheme (buy up to 5 extra days of annual leave per year)
Free virtual GP service
Access to our Employee Assistance Programme (EAP)
Mi Recognition (Thanking employees for a job well done ranging from €25 – €250)
Talent Referral Scheme (Earn €100 – €**** for referring a friend to Mitie)
Long service awards (Ranging from €50 – €300)
Mi Deals (Fantastic savings at high street stores)
A non-contributory life assurance scheme
Save as you Earn Scheme (a risk-free savings plan that allows you to buy Mitie shares at a special discount)
Bike2Work Scheme
Tax Saver SchemeEducational Support
Learning & development (access to 200 courses on our L&D platform)
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken.
It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position.
Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.
Mitie is an equal opportunity employer
To be considered for this role you will be redirected to and must complete the application process on our careers page.
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