Job Title: Senior Workplace Experience Coordinator
Your Mission:
We are seeking a talented new Workplace Experience Senior Coordinator to join our office in Dublin. We're looking for a proactive and organized individual with strong listening skills and the ability to thrive in a dynamic environment.
This is a fun but demanding and diverse role that includes a mix of administrative tasks, project coordination, and creative work. This is a fully on-site role based in our Dublin office, requiring in-office presence five days a week.
Responsibilities:
• Office Operations & Maintenance: Coordinate office maintenance requests, collaborating closely with vendors to ensure timely repairs and upkeep. Provide regular status updates on projects and initiatives. Manage mail, shipping, and office procurement processes to ensure smooth operations and timely vendor payments. Organize office layout and maintain inventory to optimize space and resources.
• Vendor Management & Facility Support: Build and maintain strong relationships with external vendors. Liaise with facility management vendors (e.g., cleaning, catering, security) to ensure smooth office operations. Partner with IT to maintain and support office equipment.
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• Team & Employee Support: Build strong relationships with Dublin leadership to foster collaboration and innovation. Partner with HR and Health & Safety teams to update and maintain office policies as needed, ensuring a safe and compliant work environment. Assist in onboarding new hires, including IT setup and office tours, making their first day experience smooth and welcoming. Address employee queries relating to workplace experience, office policies and travel. Provide support to remote employees within Europe. Work within established parameters to maintain an efficient and organized workspace.