Company Description
Holmes O'Malley Sexton is a leading national Irish law firm, dedicated to providing a range of commercial and personal legal services. Our brand is one of quality, knowledge, experience and value delivered through a timely, friendly and cost-effective service. Holmes O'Malley Sexton is passionate about attracting and retaining talented individuals who wish to develop their own careers through being part of our team. We currently have an opportunity for a
Legal Secretary
to join the team in our
Limerick Office
.
Role Description
* To act as main contact person on behalf of the relevant solicitor/partner in relation to the office functions and activities, to answer queries as required and accurately relay information internally, and to external bodies and the general public.
* Use Dictaphone system to prepare and type documents regarding correspondence, legal submissions, etc
* To perform the duties of personal secretary to the relevant solicitor/partner, plan and maintain diary/appointments to ensure time is managed effectively; open & scan post as required, assess and prioritise same if required, action matters accordingly; respond to enquiries (mail, phone, in person, email), organise travel arrangements;
* Required to have detailed knowledge of legal procedures.
* Understanding of and ability to use "Partner "document management system.
* To manage and adhere to the particular reporting requirements of differing clients,
* Manage the input of management information on IT database in an accurate and timely manner.
* To support the solicitor/partner in the various areas which fall under his/her remit. To prioritise work accordingly.
* To work to continuous deadlines and perform duties in a highly confidential environment.
* To maintain contact with staff from all areas within the company and externally with clients, medical professionals, insurance companies, counsel etc.
* To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, efficient retrieval of files on a day-to-day basis.
* To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in company and externally as required
* At all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with company matters, cases and individuals.
* To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc.
* To arrange various meetings and ensure that the following are carried out if required:
o arrange meeting, venue and appropriate refreshments
o notify each member of each meeting
o timely circulation of agenda and documentation
o ensure members who do not attend meetings receive documentation
o draft minutes/reports and appropriate correspondence and ensure they are circulated
o Cross reference minutes/reports with relevant file(s) to enable easy retrieval of documents dealt with at the meeting
* To undertake postal duties on a rota basis.
* To undertake other appropriate duties assigned by the relevant solicitor/partner or his/her nominee
What we're looking for:
* Leaving Cert, ideally honours English.
* Secretarial Course with high scores in Typing & Accuracy.
* Strong attention to detail.
* Excellent IT skills.
* Excellent Communication & Interpersonal skills.
* Organisational ability & Time Management skills
* Dependable and ability to use discretion.
Benefits include:
* Competitive salary - dependent on experience
* Additional annual leave days
* Sick pay entitlements
* Pension
* Life cover and PHI income protection cover
* Death in Service cover
* Paid professional subscriptions
* Travel Saver Incentive Scheme
* Bike to Work Scheme
* Employee Wellness Programme
* VHI Employee Assistance Programme
* Free eyesight testing
* Free annual flu vaccine
* Dry cleaning collection and delivery service
* Wellness, CPD, and mentorship programmes
* Organised sports and social initiatives
If you're ready to take the next step in your career, we'd love to hear from you.
Please apply by sending your CV and cover letter to