TTM Healthcare are proud to partner with our client in the public sector to recruit a temporary
Grade III Clerical Officer
in
Dublin
.
Location: Dublin 15
Hours: 9am to 5pm, 35 hour working week
Contract: Temporary 3-month initial contract
Pay-rates: €***** – €***** per hour depending on previous relative public sector experience
Key Duties and Responsibilities
Provide general administrative support, including correspondence handling, typing, filing, photocopying, and record management.
Manage incoming communications such as telephone calls, emails, and enquiries; log, prioritise, and respond appropriately or refer matters as required.
Assist in the preparation, drafting, and distribution of routine correspondence, reports, and internal communications.
Maintain and update electronic and manual records, databases, and filing systems in an accurate and timely manner.
Support the organisation of meetings, training sessions, or events, including scheduling, documentation, and minute-taking where required.
Carry out basic financial and administrative tasks such as ordering supplies, processing requests, and tracking expenditure within agreed procedures.
Work collaboratively with colleagues across the organisation to support service delivery and departmental objectives.
Provide clear and professional written and verbal information to staff, service users, or external contacts, as appropriate.
Ensure all work is carried out in line with organisational policies, procedures, and data protection requirements.
Handle sensitive information with discretion and maintain strict confidentiality at all times.
Undertake any other reasonable administrative duties as assigned by management.
Skills and Competencies
Proven experience in a clerical/administration role
Strong organisational and time management skills with the ability to prioritise tasks effectively.
Experience in
minute taking
during meetings.
Great typing skills, including
dictaphone typing
experience.
Good communication and interpersonal skills.
High level of accuracy and attention to detail.
Ability to work independently as well as part of a team.
Competent in the use of standard office software and administrative systems.
Professional, flexible, and reliable approach to work.
Please apply asap with your updated CV
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