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ISS Facility Services Ireland provided pay range
This range is provided by ISS Facility Services Ireland. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from ISS Facility Services Ireland
Location: Dublin,Ireland (3 days in office, 2 days work from home) - Flexible hours
Salary: €42K – €50K, with flexibility for higher pay for candidates with over 5 years of experience.
Role Summary
The Bid Coordinator is responsible for managing the entire bid process, ensuring all submissions meet client requirements and deadlines. This role involves coordinating input from various departments, preparing comprehensive proposals, and delivering high-quality bids that reflect the company’s expertise in facility management. The ideal candidate is highly organized, detail-oriented, and capable of working under tight deadlines to secure new business opportunities.
Core Responsibilities
1. Bid Management:
* Coordinate the end-to-end bid process for facility management contracts.
* Ensure timely and compliant submission of tenders, proposals, and RFQs (Request for Quotation).
* Create and manage a bid schedule, assigning roles and responsibilities to team members.
2.Proposal Development:
* Gather inputs from relevant departments (operations, finance, legal, HR) to develop competitive proposals.
* Write and edit sections of the bid, ensuring content is clear, concise, and tailored to client requirements.
* Customize bid responses to highlight the company’s strengths and solutions specific to the client’s needs.
* Act as the central point of contact for all bid-related activities.
* Liaise with internal stakeholders to collect information and secure approvals for bids.
* Collaborate with subject matter experts to create compelling technical and financial proposals.
4.Documentation and Compliance:
* Ensure all bids comply with client specifications, legal requirements, and company policies.
* Maintain an organized repository of past bids, templates, and supporting documentation.
5.Analysis and Improvement:
* Conduct post-bid analysis to identify areas for improvement and lessons learned.
* Monitor industry trends and competitor activities to enhance bid competitiveness.
6.Support Activities:
* Assist in preparing presentations, case studies, and other materials for client meetings.
* Track bid outcomes and provide regular updates to senior management.
Key Skills and Qualifications:
Education: Bachelor’s degree in Business Administration, Marketing, or a related field.Certified APMP Foundation level (desirable)
Experience:
* 2-5 years of experience in bid coordination, tendering, or proposal writing, preferably in the facility management industry, logistics or healthcare.
* Familiarity with facility management services (e.g., cleaning, catering, maintenance etc).
Skills:
* Strong project management and organizational skills.
* Excellent written and verbal communication skills.
* High attention to detail and ability to work under pressure/deadlines.
* Proficient in MS Office Suite (Word, Excel, PowerPoint).
* Knowledge of bid management tools or CRM software is a plus.
Personal Attributes:
* Team player with strong interpersonal skills.
* Problem-solving mindset and proactive attitude.
* Flexible and adaptable to changing priorities.
Key Performance Indicators (KPIs):
* On-time submission of bids.
* Success rate of winning submitted bids.
* Quality and accuracy of proposals.
* Client satisfaction with submitted bids.
About ISS
At ISS, we’re committed to creating spaces where everyone can thrive. We bring people and places together, offering a welcoming and inclusive workplace where every identity, skill, and passion has a place to grow. Whether you’re on the frontline or behind the scenes in strategy and sales, you’re part of something that truly impacts our clients, our people, and our world. People make places – and at ISS, we’re proud of the impact our people have in industries like healthcare, education, and professional services.
Your potential is our purpose. Our dedicated team supports employee growth through continuous learning, upskilling, and unique opportunities for advancement. ISS also champions inclusion: we’re proud members of The Valuable 500, advancing initiatives for diverse abilities, gender balance, and age inclusion.
Safety and wellbeing are our foundation. Through rigorous health and safety standards, regular training, and wellness programs, we’re committed to being a safe space for all our staff. Recognising our people’s achievements is a key part of our culture – from our Apple Awards to our Global Leadership conference, we celebrate your impact.
Join ISS and discover a career with purpose, growth, and recognition. Come be part of the journey to becoming the World’s Greatest Service Organisation.
This role is only open to candidates who are based in Dublin, Ireland with work authorisation, hold a stamp 4 visa, or are UK/European passport holders who do not require a permit to work in Ireland.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, Analyst, and General Business
* Industries
Facilities Services, Hospitality, and Food and Beverage Services
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