Office Administrator & Marketing Assistant
The Shopping Centre
Jervis Shopping Centre is situated right in the heart of Dublin's premier shopping district, at the top of Mary Street and immediately adjacent to Henry Street. Since 1996, Jervis Shopping Centre has established itself as Dublin's most successful and vibrant shopping environment housing a carefully selected mix of domestic, UK and European retailers
The Role
The Office Administrator/Marketing Assistant is a combined role which encompasses all office/marketing admin duties and liaising with the marketing agency responsible for delivering all marketing services for the Centre. This role is fulltime and based in the Shopping Centre. The role will be 5 over 7 days with some weekend work involved at times.
The Person
For this position, you will need to have:
· 3 plus years of office administration experience
· Marketing qualification would be an advantage
· Ability to work in a fast-paced office environment with changing priorities
· Have a can-do attitude with exceptional communication skills
· Attention to detail with results focused attitude
· Fluent in written and spoken English
· Proficient in Microsoft office packages (Excel, PowerPoint, Word)
· Knowledge of marketing digital tools and techniques
· Have a proactive and Innovative approach and ability to work on own initiative
We Offer
· Competitive salary dependent on experience
· Contributory pension & health care, income protection and life assurance schemes.
· Excellent opportunity for career progression.
· Dynamic work environment
· Office facility & free parking
Duties
Office Administration:
· Answering switchboard when required - dealing with enquiries/transferring calls to the relevant person or department.
· Opening post- Stamping/dating/scanning to head office if required.
· Accounts Payable- Receiving invoices via post or via email. Coding the invoices to the correct department and getting signed off by management before posting for payment.
· Follow up on any invoice queries.
· Responsible for monitoring Centre's main email address. Deal with any queries or complaints promptly.
· Ordering stationary & consumables for office- Photocopier maintenance.
· Submitting meter readings (Electrical & Gas)
· Report and resolve all IT issues.
· Formulate weekly and monthly Management reports.
· Manage some service contracts.
· Manage Centre's Petty Cash Petty.
· Provide monthly wage timesheets for payment.
· Provide weekly customer gift card reports and liaise with gift card company on all matters.
· Bank lodgments
· Filing
Marketing:
· Manage & liaise with outsourced Marketing agency who are responsible for delivering the Centre's marketing services.
· Make sure Marketing agency meets agreed Social Media timelines and targets.
· Keep website up to date.
· Approve artwork and invoices in conjunction with Centre Manager.
· Assist in managing company social media platforms.
· Assist with organizing promotional events
· Monitor competitors marketing activities
· Responsible for tendering printing works.
· Tenant communication – Memos/Letters/Newsletters
Closing Date Friday 23rd January
Job Type: Full-time
Pay: €30,000.00-€32,000.00 per year
Work Location: In person