Job Title: Plant, Transport & Procurement Assistant Location: Ireland and UK Hours of work:40 hours per week Reports To: Shared Services Manager ABOUT US Engineering excellence through proficiency.
Reach Active provides specialist engineering services across the power, multi-utility and building services sectors within the UK and Ireland.
We are a forward thinking and innovative contractor adept at recognising business opportunity, identifying gaps in the market and delivering total solutions that meet the needs and exceed all expectations of our clients.
Reach Active provides its clients with a single source of specialist project resources and services.
This approach has led to its five complementary divisions, which provide an unrivalled breadth & depth of engineering services.
DIVISIONS Multi-utility installations and diversions Overhead power lines Substations Underground power networks Building services OUR VISION Our vision is to be the foremost utility engineering and building systems provider in the UK and Ireland.
ROLE PROFILE: To assist and ensure the efficient delivery of services to the wider business in respect of a safe, efficient and legally compliant Company Fleet of vehicles, Plant and Machinery in compliance with the companys policies and procedures.
To assist and ensure the efficient delivery of services to the business in respect of material and equipment requirements in line with company policies and procedures.
To assist in the provision of regular management information to the company to enable cost control, performance monitoring and process compliance in pursuit of continuous improvement across all departments and divisions of the business.
KEY RESPONSIBILITIES AND DUTIES: Plant and Transport Proactively support the day-to-day relationship with all suppliers including order placement, off hires, order amendments, invoice queries and expediting orders where necessary.
Coordinate and maintain the companys Fleet Management and Approved Driver processes; maintain accurate driver records including driving licences, vehicle insurance etc.
Maintain the company Penalty Charge Notices (PCN) Register processing PCN as they are received in a timely manner.
Maintain the company Vehicle telematics system and arrange installation of tracker units for new vehicles.
Monitor activity and compile regular audit information with regards Speeding and Road Safety behaviour, ensuring 100% compliance to company policies and report any complaints/potential legal situations to the Plant & Transport Manager.
Maintain the company Fleet Register detailing all vehicle (owned and hired) status information.
Assist in the resolution of Accident Claims against the company.
Ordering, issuing and maintaining activity records and reports for company Fuel Cards.
Administrate & maintain the TFL Congestion, ULEZ Charging and Toll account additions and reporting of monthly activity.
Maintain accurate Plant and Transport records ensuring items are maintained, inspected and certified according to guidelines and in line with HSQE requirements.
Process, review and co-ordinate daily/weekly Plant and Vehicle Inspection Records ensuring reported defects are rectified in a timely manner.
Administrate & maintain the TFL Congestion and ULEZ Charging and Toll account additions and reporting of monthly activity.
Procurement Proactively support the day-to-day relationship with all suppliers including order placement, order amendments, invoice queries and expediting orders where necessary.
Monitor, maintain and produce regular reports of Procurement activity and audit information in respect of compliance across all divisions and departments of the business.
Assist the Procurement Manager in ensuring positive supplier relationships and best value agreements across the supply chain.
General General office duties, including full support of all members of the Plant and Transport and Procurement teams as required.
SKILLS AND EXPERIENCE: ESSENTIAL: Computer literate with skills and experience in Microsoft Office packages including Word, Excel, Outlook and Power Point.
Excellent communication skills, in person, telephone and in writing.
Task completer, a self-starter with a positive attitude.
Methodical, a good organiser, excellent attention to detail.
Ability to multi-task and priorities workload.
DESIRED: Influencing and negotiating skills.
Experience of complex, multi-site, project-based environment.
Procurement, Plant Hire and Fleet Management experience.
Six Sigma experience COINS Construction and Utilities sector experience N. B. It should also be noted that the above list of principal duties is not necessarily a complete statement of duties and should be considered as for guidance only.
Additional Information This role is mainly remote, but you may be required to attend the office in Mullingar, Ireland, on occasion.
Benefits: Work From Home Work From Home