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Become an integral part of our Security Services team! Each day will be unique – bring a positive attitude, entrepreneurial spirit and get ready to roll up your sleeves. This position is an essential part of the team and will have exposure to several aspects of running a banking office.
Job Summary:
As a Business Assistant within the Commercial & Investment Bank, you will predominantly perform diverse secretarial duties. You will possess a strong work ethic and a solutions approach. You will support business leaders across different lines of businesses.
Job Responsibilities:
* Provide advanced, proactive diary/email management, facilitating swift set-up of client meetings.
* Be client facing and comfortable dealing with internal and external stakeholders.
* Provide shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
* Set up meeting, conference calls, telepresence - internally and externally.
* Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground. transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
* Manage expense processing, reimbursement, account reconciliations.
* Be an integral part of business, understand group priorities and business expectation.
* Provide team support and partner with assistants across the group to provide coverage for absence where necessary.
Required qualifications, capabilities, and skills:
* Full competency in diary management, can apply good judgment and has an understanding of competing priorities.
* Strong, executive communication style.
* Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize traveller's time.
* Can demonstrate pro-activity and ownership within a role.
* Strong technical capabilities, experience of Outlook calendar management required.
* Awareness of expense arena, expense systems and cost control initiatives. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately.
* Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
* Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively.
* Is flexible, willing and open to change.
* Has a high level of attention to detail and delivers high quality results.
Preferred qualifications, capabilities, and skills:
* Is a team player who can build networks and work in partnership.
* Solution-orientated.
* Is driven and can manage expectations through communicating proactively and often across different hierarchies.
* Act as a role model to their peers. lead by example.
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