Facilities Officer The Facilities Officer plays a vital role in ensuring the smooth operation of events and day-to-day venue functionality. This position involves hands-on setup, coordination with contractors, and oversight of venue logistics to support a safe, efficient, and welcoming environment. Key Responsibilities Deliveries Management: Coordinate the receipt and handling of all deliveries, ensuring timely availability of materials and equipment. Event Setup: Lead the safe and efficient physical setup of venues for events, ensuring layouts meet specific requirements. Facility Inspections: Conduct regular checks on venue infrastructure, materials, electrical systems (including PAT testing), and furniture. Report issues promptly to the line manager. Technical Oversight: Manage AV systems, lighting, Wi-Fi, and other technical equipment, ensuring functionality and maintenance. System Knowledge: Maintain a strong understanding of all technical systems used within the venue. Contractor Supervision: Oversee external service providers, ensuring compliance with safety standards and protection of venue infrastructure. Traffic Flow Coordination: Manage the movement of people and goods within the venue to prevent congestion and ensure safety. Health & Safety Compliance: Hold or be willing to obtain certifications in first aid, CPR, and manual handling. Apply this knowledge to maintain a safe environment. Additional Duties Support manual handling and setup across departments including commercial, programming, and learning teams. Assist with seasonal events, public talks, and activities in creative and educational spaces. Engage in training and development to enhance leadership and teamwork skills. Embrace innovation and adapt to changes in operational practices. Maintain a professional and courteous environment for all visitors and staff. Follow management guidance and adhere to all company policies and procedures. Ensure compliance with HR protocols and operational standards. Stay proficient in relevant digital systems and tools. Demonstrate initiative, reliability, and the ability to work independently. Prioritize tasks effectively to meet deadlines and team goals. Health & Safety Maintain a safe working environment in line with legislation and internal policies. Attend required health and safety training sessions. Ensure cleanliness and safety across all workspaces. Identify and mitigate operational risks proactively. Support venue security in accordance with established procedures. Skills and Experience Essential: Proven experience in a facilities or operational support role. Strong understanding of technical systems used in event environments. Excellent organizational and time-management skills. Physical capability to perform manual tasks related to setup and maintenance. Certifications in first aid, CPR, and manual handling (or willingness to obtain). Desirable Attributes: High attention to detail and a commitment to quality. Strong problem-solving skills and a proactive mindset. Excellent interpersonal and communication skills. Ability to work both independently and collaboratively. Flexibility to adapt to the dynamic nature of live events. Working Hours: Flexibility is required, including availability for evenings and weekends to support event schedules. Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: Facilities management PAT testing Event setup and logistics Delivery coordination