EPM Scientific are supporting a Medical Device company to hire an Administrative Support Specialist to provide operational and administrative support to their site. This is a 12 month initial contract, full time hours, primarily on site in East Cork, starting ASAP.
Key Responsibilities
Administrative Support
Provide day-to-day administrative support to the team.
Manage calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
Prepare agendas, capture meeting minutes, and track actions to completion.
Maintain organised and up-to-date documentation and filing systems.
Data Management & Excel Reporting
Develop, maintain, and manage trackers, reports, and dashboards in Microsoft Excel.
Perform data analysis to support decision-making and highlight key trends or issues.
Ensure data accuracy, consistency, and integrity across all administrative and reporting activities.
Consolidate information from multiple sources into clear, usable formats.
Execution & Coordination
Drive follow-up on tasks and ensure actions are completed on time.
Coordinate cross-functional activities and support project-related administration.
Track deliverables, deadlines, and dependencies across multiple priorities.
Proactively identify and resolve administrative or coordination gaps.
Stakeholder Communication
Provide clear and professional communication across teams.
Escalate issues, risks, or delays in a timely manner.
Act as a central point of contact for administrative queries and coordination needs.
Process & Continuous Improvement
Support standardisation of templates, trackers, and administrative processes.
Identify opportunities to improve efficiency in reporting and administration.
Ensure adherence to internal procedures and documentation standards.
Key Requirements
Microsoft Excel (Essential)
Advanced Excel skills including formulas, macros, pivot tables, data validation, and reporting.
Proven ability to build structured trackers and produce clear, accurate reports.
Execution & Organisation
Strong ability to manage multiple tasks and priorities with a high level of accuracy.
Demonstrated follow-through and reliability in delivering to deadlines.
Administrative Excellence
Highly organised with exceptional attention to detail.
Ability to manage complex administrative tasks efficiently.
Communication & Collaboration
Strong written and verbal communication skills.
Ability to work effectively across teams and with different levels of stakeholders.
Desired Skills and Experience
Excel, Organisation, Stakeholder management, Communication, Scheduling, Project Management, Data Analysis
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